DUTIES: Overview: Reporting to the Director of the Office of Technology Commercialization at SUNY Downstate Health Sciences University, this position will support the Office chiefly to manage and maintain records and track various transactions related to our inventions and patents, including contracts with other parties, and the reporting of transactions to research funding organizations, principally US government agencies. Additionally the position will support the office in helping to arrange meetings with Downstate researchers, exchange documents between our Office and researchers, other Downstate or SUNY offices, and 3rd party associates. Duties and Responsibilities: - Bring up-to-date and maintain our technology transfer database (using the Inteum platform) with prompt entries of data related to: royalty payments, sponsor compliance matters, due dates for patent related deadlines, licensee payment/reporting obligations, and materials transfer, confidentiality and non-clinical industry-sponsored research agreements. Generate periodic activity and status reports or other queries as required. - Perform entry and updates of data and perform troubleshooting/investigation of invention reports in the 'iEdison' government compliance online system, and for non-governmental funding entities as may be necessary. - Use our institutional financial database tools and Inteum to track and reconcile incoming and outgoing payments and assist in resolving any issues with other SUNY offices or outside parties as needed. Implement and record Office payments principally to law firms and inventors. - Correspond with Downstate investigators and outside parties to exchange signatures and secure copies of executed agreements (CDAs, MTAs, licenses, etc.). Obtain signatures from Downstate investigators on invention disclosures, patent assignments, declarations. Exchange IP related documents with co-owning institutions or other partners. - Assist in arranging meetings/teleconferences with outside parties, Downstate researchers etc. Respond to and/or route basic office queries from Downstate researchers and outside parties. Assist with related clerical tasks that may arise in the Office. About the Office of Technology Commercialization (OTC) at SUNY Downstate The OTC is responsible for the management of intellectual property arising from the biomedical research carried out at Downstate. This responsibility includes: evaluating faculty inventions, interacting with and educating the Downstate research community on intellectual property, liaison with industry for business development, working closely with patent attorneys to file and prosecute patent applications and negotiating various agreements with industry and non-profit partners relating to protection and commercialization of campus intellectual property. (DUTIES AND RESPONSIBILITIES ARE NOT LIMITED TO THE ABOVE POSITION DESCRIPTION) QUALIFICATIONS: REQUIRED: - 4 year undergraduate degree. - End-user level skills/experience with: relational databases, basic quantitative and other operations of spreadsheet software (e.g. Excel), using a variety of informational websites (e.g. online databases and search engines such as external patent databases) to verify and retrieve information and documents. - Two or more years of relevant work experience. - Detail-oriented mindset with excellent organizational skills and work ethic. - Well-developed written communication and professional interpersonal communication skills. PREFERRED: The ideal candidate would have significant relevant experience working in an academic or non-profit technology transfer office, or one or more of the following: - Previous experience in office data records and documentation management; - Previous experience dealing with intellectual property matters or contracts; - Previous experience working in any academic research institution or other science/technology/biomedical research institution in a research administration or business capacity; - Previous office management and/or experience with basic handling and tracking of billing and receivables transactions. Additional Info: Interested candidates are encouraged to submit their cover letter and resume to: email@example.com Closing Date: Open Until Filled STATE UNIVERSITY OF NEW YORK IS AN EQUAL OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER
Internal Number: 0-1
About SUNY Downstate Medical Center
SUNY Downstate's College of Medicine, Health Related Professions, Nursing and its School of Graduate Studies offer students a broad professional education that will prepare them for practice or careers in any location and community. This education provides exceptional opportunities for those students with a commitment to promoting health in urban communities and addressing the complex challenges of investigating and preventing diseases that confront clinicians, educators, and researchers in such an environment. This special aspect of Downstate's unique mission is reflected in the students it attracts and selects, the vast majority of whom are drawn from the New York City Metropolitan area. Many of these students are members of minority and cultural groups underrepresented in the health professions, and/or come from families of first-generation immigrants or from economically disadvantaged backgrounds.