This position has the responsibility for providing direct administrative support to VP, Chief Regulatory Counsel and other attorneys and/or paralegals in the Shared Functions legal organization. This position also will serve as a team lead for a group of legal assistants who provide administrative services to the Enterprise Legal Regulatory team. As team lead, this individual will be responsible for working with Shared Functions management and Enterprise Legal Regulatory Team management to ensure that legal assistant resources are deployed appropriately. He/she will be responsible for sharing tasks among legal assistant team members and reviewing work product and processes. He/she will not have formal management responsibilities but will provide input to people management decisions and will provide work direction. The position requires a candidate who can perform complex and diverse administrative duties independently. It therefore requires an experienced, organized, proactive individual who acts with considerable tact, diplomacy and judgment and is confident in his/her abilities. Excellent communication skills and the ability to be effective in leading peers will be critical to success in this role, as will solid organizational and prioritization abilities. This position reports to Jovelyn Larson, Shared Functions Legal Administrative- Manager and takes work direction from the VP, Chief Regulatory Counsel, Medtronic. This position will be located in the Washington DC office of Medtronic.
A DAY IN THE LIFE
Primary support to Work with VP, Chief Regulatory Counsel, other Enterprise Legal Regulatory team members and Shared Functions management to ensure that legal assistant resources are deployed effectively.
Review work product and processes of legal assistant team.
Provide input to people management decisions in relevant area.
Perform various administrative duties including setting up files, working in various Medtronic systems, making travel arrangements in the US and OUS, Internet/Intranet research, scheduling meetings, photocopying and scanning documents, managing calendars, and preparing expense reports.
Create high level graphic presentations using PowerPoint and other tools.
Maintain complex calendars and scheduling.
Identify issues in correspondence, documents and telephone calls that require action and execute appropriate solution or refer to appropriate individual.
Answer telephones for attorneys and paralegals (including rollover calls from the law department), take messages, transfer calls, and answer routine questions.
Process invoices and check requests as needed.
Interface with business clients, outside counsel and government officials, senior management teams.
Plan and arrange video conferences and WebEx meetings.
Manage confidential information.
All activities must be performed in compliance with the local Quality System.
Performs duties in compliance with environmental, health and safety related site rules, policies or governmental regulations.
All other duties as assigned.
Travel requirement: Less than 10%
MUST HAVE: MINIMUM REQUIREMENTS
High School Diploma or GED
6+ years administrative support experience, with at least 6 years in a legal environment
NICE TO HAVE
People management/team lead experience
Substantial word processing skills and advanced PowerPoint skills
Experience with MS Office Suite of programs
Exceptional oral and written communications skills
Ability to maintain composure in high demand situations
Strong organizational skills
Ability to work accurately under pressure of deadlines with frequent interruptions
Ability to work effectively as a member of a team and establish and maintain cooperative working relationships
Ability to exercise flexibility, initiative, good judgment and discretion
Ability to prioritize and manage multiple tasks independently, and to adapt to changing priorities
Self-motivated and willing to work independently when necessary
Ability to handle sensitive information with tact and confidentiality
Professional telephone skills and etiquette
Project management and problem-solving skills
PHYSICAL JOB REQUIREMENTS: Physical capabilities to perform the job
The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer and communicate with peers and co-workers.
Internal Number: 253010
Together, we can change healthcare worldwide. At Medtronic, we push the limits of what technology can do to help alleviate pain, restore health and extend life. We challenge ourselves and each other to make tomorrow better than yesterday. It is what makes this an exciting and rewarding place to be.
We can accelerate and advance our ability to create meaningful innovations - but we will only succeed with the right people on our team. Let’s work together to address universal healthcare needs and improve patients’ lives. Help us shape the future.
It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities.
This employer participates in the federal E-Verify program to confirm the ide...ntity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position.