Provide executive level administrative support to the Chief Financial Officer(CFO).
In addition, provide project management support, manage confidential and time-sensitive information, and coordinate and execute all administrative functions while working collaboratively with staff members to provide seamless administrative and organizational assistance.
• Manage communications with and coordinate the preparation of materials for the various Board committees staffed by the CFO, including the Finance Committee, Audit, Risk and Compliance Committee, Compensation Committee, Building and Grounds Committees, Investment Committee, and several additional ad hoc committees.
• Provide administrative support for the Board committee meetings, including scheduling meeting dates and times in consultation with administrative assistants of other executives, tracking attendance, booking meeting rooms, posting approved meeting materials on the online portal BoardEffect, arranging for call-in needs and technology support for such meetings, ordering refreshments, etc.
• Interface directly with Trustee members, bankers, attorneys, auditors, etc. on behalf of the CFO.
• Manage and maintain departmental office supplies.
• Develop working knowledge of Tessitura (BSO patron database) to allow for selected information retrieval and other enterprise systems.
• Manage calendar for the CFO and make travel arrangements for all in the department.
• Manage periodic project-based tasks as assigned.
• Maintain CFO files containing agreements, contracts and other organizational documents.
Qualifications: Minimum of five years of executive support experience, in a fast-paced environment. Bachelor’s degree or equivalent experience. Excellent written and oral communications skills. Advanced command of Office 365 applications, including Outlook, Word, Excel, PowerPoint, and SharePoint. Excellent time and project management skills with an ability to manage multiple high-level projects simultaneously. Ability to work with minimum supervision and exercise independent judgment. Able to determine project/work priorities and to successfully manage changing priorities. Ability to be self-directed and have a facility for problem-solving. Ability to handle confidential information with discretion and sensitivity. Flexibility and willingness to provide various levels of support for all in the Business Office and CFO reports, as needed.
“We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, disability status, protected veteran status, or any other characteristic protected by law. The Boston Symphony Orchestra is committed to building a culturally diverse staff and encourages applications from female and minority candidates.
About Boston Symphony Orchestra
The Boston Symphony Orchestra, Inc. engages more people in the remarkable variety and wonder of classical music than any other symphonic organization in the world, bringing music into the lives of millions of people every year. The rich tapestry of offerings by the Boston Symphony, Pops, Tanglewood Music Center and Tanglewood Festival Chorus represent the best that the art form offers. Known for its diverse programs, passionate performances and tradition of innnovation, the Boston Symphony Orchestra has been at the forefront of artistic excellence for more than 135 years.