To provide complete and accurate accounting records and reports in accordance with established Cooperative Accounting Policies and Procedures, and in accordance with FERC Uniform System of Accounts and Generally Accepted Accounting Principles, that will contribute to efficient management of the Cooperative.
To effectively manage and direct the daily finance position of the Cooperative according to the established policies, plans and objectives of the Cooperative. This includes direct participation and responsibility for all finance related transactions for consumer and general accounting, payroll, banking, taxes, purchases, accounts payable, fixed assets, cash management, audit preparation, corporate insurance, taxes, development of the annual budget and financial forecast.
Other objectives include:
Provides superior service to MJM member-owners.
Presents a positive attitude, a strong work ethic, and a reputation for integrity and honesty by treating people with respect, accepting responsibility for own actions, inspires the trust of others, works with integrity and upholds organizational values.
Maintains a professional and courteous atmosphere.
Ensures security and confidentiality of information, including wages, salaries and benefits.
Must be a detailed individual who likes working with others and is capable of motivating others within a team environment.
Seeks to maximize efficiency within the Accounting Department.
1. Continually review accounting guidelines to determine if new or revised procedures are applicable and institute the required changes. 2. Review and approve transactions processed through the accounts payable system to determine the propriety of account, department, and activity code numbers. 3. Track stale dated checks and prepares annual unclaimed property reports to the state and maintains unclaimed property records. 4. Correctly, provide all payroll functions including verification of time sheets entry, printing of checks, recording of time off and figuring taxes. 5. Maintain payroll personnel files and records on all employees. 6. Process all benefit forms and requests for information for new and existing personnel including benefit changes, dependent changes and verification of employment. 7. Review and evaluate benefit plan proposals in coordination with the President/CEO for presentation to the Board of Directors. 8. Responsible for distribution of HR documents and correspondence in compliance with NRECA and federal and state laws. 9. Organize the Health Fair and promote and implement the Wellness Program accordingly. 10. Responsible for Record Retention. 11. Update the FAS 106 entry as needed. 12. Maintain and oversee accurate plant property records. 13. Oversee closing of accounts payable, payroll, fleet management, material, work order, and fixed assets systems. 14. Oversee the preparation of journal entries for the general ledger and review for completeness and accuracy. 15. Oversee the monthly close of the general ledger. 16. Oversee the preparation of the monthly “Form 7” which consists of comparing the operating statement to the budget and the balance sheet with GL variance reporting. 17. Oversee the preparation of complete and accurate records, statistical reports and cash summaries that will ensure effective financial management of the Cooperative. 18. Provide quarterly financial statements (Form 7) to CFC. 19. Process the recurring bank draft and credit card payment files. 20. Manage and be accountable for money received via checks, wires, ACH, bank drafts and credit cards and ensure reconciliation of general operating account bank statements. 21. Monitor the billing month-end sales report and balance to the general ledger. Includes monitoring line loss against the wholesale power bill. 22. Provide custodianship and protection of all financial and other records of the Cooperative and maintain the accounting records in accordance with the prescribed system of accounts. 23. Maintain an appropriate system of accounting controls as they apply to accounting software applications, internal audit, payroll, accounts payable, accounts receivable and other functions that interrelate with the finance function. 24. Prepare and file quarterly and yearly payroll tax reports and process W2’s in a timely manner. 25. Prepare Employee’s Annual Benefit Statement and give to the President/Ceo for distribution. 26. Prepare and file 1099’s and submit on time. 27. Accurately prepare and file the monthly sales tax and public utility tax returns as well as the yearly ICC/ESA tax return. 28. Oversee and review the preparation of the annual IRS 990 Federal tax return along with the President/CEO. 29. Maintain adequate cash flow and working capital to assist management in making decisions on the investment of cash reserves, applying for financing and requisitioning loan funds in conjunction with the construction work plans to obtain needed capital for plant expansion and board-approved projects. 30. Responsible for developing a detailed annual budget using CFC’s Budget Pro. 31. Prepare short and long-term financial forecasts annually at a minimum using CFC’s Compass and evaluate the impact. 32. Help develop, implement and maintain Accounting/Finance policies and procedures and make recommendations to the President/CEO. 33. Maintain a clean, neat and orderly working environment for the accounting operations. 34. File all insurance claims: worker’s compensation, long-term, general liability as well as any others that may need filed. This includes any appeals when applicable. 35. Maintain certificate of insurances from insurance plans and keep on file. 36. Maintain reporting records for OSHA compliance: file, post and update the annual OSHA Form 300. 37. Represent the Cooperative in all workers’ comp and financial audits. 38. Assist in preparing rate studies. 39. Loan Officer for the IEC Federal Credit Union. 40. Coordinate the Cooperative’s Annual Meeting registration process. 41. Attend Board of Director meetings, Board committee meetings, and other meetings as requested by the President/CEO. 42. Assist the President/CEO in meeting the objectives and mission of the Cooperative. 43. Assist in achieving a greater degree of teamwork by performing other duties and activities necessary or required as assigned by the President/CEO.
REPORTS TO: President/CEO
DIRECTS AND SUPERVISES: Plant Accountant
The position of Director of Finance and Accounting is a bona fide Administrative position under the provisions of the Fair Labor Standards Act and is exempt from the Cooperative policies and procedures pertaining to overtime hours and premium pay.
M.J.M. Electric Cooperative is an Equal Opportunity Employer
PERSONAL, EDUCATION AND TRAINING REQUIREMENTS:
A positive attitude, a strong work ethic and a reputation for integrity and honesty.
Ability to work well with management, Board of Directors and cooperative employees.
A Bachelor’s degree in Accounting, Finance or a related field is preferred.
Completion of the National Rural Electric Cooperative Association Supervisor & Manager Development Program is preferred.
Must have knowledge of and understand Generally Accepted Accounting Principles (GAAP) internal control concepts, and computerized accounting systems.
Must be able to research, investigate, analyze and interpret rules, regulations, procedures and guidelines governing fiscal reporting procedures.
Must understand RUS Accounting, utility billing, utility rate design, consumer credit and employee relations.
Must be able to communicate effectively and efficiently, both orally and in writing, with a diverse group of people and personalities; requires a high degree of interpersonal skills.
Must have proven analytical, spreadsheet and word processing skills.
Must possess good comprehension skills such that reviewing newsletters and other publications and attending meetings, schools and seminars translate as a benefit to the Cooperative in carrying out the duties of the position.
Must have the ability to work independently, under minimal supervision, and to work in teams.
Must meet strict deadlines
Must maintain effective internal and external relationships to enhance information transfer, productivity and the ability to influence decisions of others.
Attend meetings as a participant or observer and attend training seminars both at the office and at various outside locations upon request.
Outside Consultants: attorneys, accountants, auditors, business advisors, etc.
NURCFC: investing, borrowing and line-of-credit.
Banks: investing and transfers.
NRECA & Illinois Association of Electric Cooperatives
NISC: establish close working relationship to ensure accounting system is being used to its fullness.