GENERAL STATEMENT OF DUTIES: The principal function of the City Clerk is to provide administrative oversight of all activities and operations of the City Clerk's Office. The work is performed under the direction of the Mayor and City Council, but extensive leeway is granted for the exercise of independent judgement and initiative. Supervision is exercised over the work of all employees within the City Clerk's Office. The nature of the work performed requires that the City Clerk establish and maintain effective and productive working relationships with other City employees, City Council, Mayor, business and community groups, state and federal officials, representatives of the media and the public. The principal duties of the City Clerk are performed in a general office environment.
DESCRIPTION OF WORK: The employee in this class performs administrative and clerical work in support of the activities of the City Council and the Civil Service Commission. The work involves responsibility for assembling, classifying and placing in proper order all items of business to come before the City Council; preparing, maintaining and attesting to the official records of actions taken by the City Council in regular and special meetings; giving proper publicity to legal notices, adopted resolutions ordinances and City Council minutes; and providing secretarial services to the City Council. The City Clerk is the custodian of the official records of the City Council. The City Clerk is appointed by and serves at the pleasure of the City Council. The work is performed in accordance with general instructions from the City Council and in accordance with applicable ordinances and laws. The City Clerk works closely with the City Manager and City Attorney. The work requires the exercise of independent judgment and is performed with relative independence; and is reviewed by the City Council through conferences, results achieved, and effectiveness of services provided.
Perform administrative and clerical work in support of the goals and priorities of the City Council;
Assemble, classify and place in proper order all items of business to come before the City Council;
Prepare, maintain and attest to the official records of actions taken by the City Council in regular and special meetings;
Prepare and publish legal notices, adopted resolutions ordinances and City Council minutes;
Serve as statutory secretary in support of the activities of the Civil Service Commission;
Work in concert with City Manager and City Attorney to further the goals and priorities of the City Council;
Have work reviewed through submission of performance measures and key performance indicators with the annual budget and through annual performance evaluations with the City Council;
Receive, safeguard and publicly open competitive bids for City projects;
Prepare and certify special assessments to the County Treasurer;
Oversee the City’s Boards and Commissions program from application through appointment;
Oversee the issuance of certain business licenses, permits and purchasing of the City Clerk’s Office;
Serve as the official City liaison to the Sister City Relationships Committee;
Prepare the annual operating budget for the City Clerk’s Office;
Prepare ordinances for codification; maintain the City’s Code of Ordinances through codified supplements;
Receive nomination papers for city elections and assist the Commissioner of Elections with election procedures and preparation of ballots for all City elections and referendums.
KNOWLEDGE, SKILLS AND ABILITIES:
Extensive knowledge of legal requirements relating to the procedures and practices required by City Clerks, the City Council and Civil Service Commission; and city government structure and statutory powers and duties of City officials;
Ability to use a computer and applicable software applications including Office 365, Laserfische Document Imaging/Archiving, WDesk, and FinancePlus;
Expert typing skills demonstrating proficiency in grammar, spelling, punctuation and vocabulary;
Knowledge of applicable election and special assessment laws; and alternative service level (modified zero base) budgeting systems;
Ability to participate in continuing education in order to stay current on changes in Iowa laws; review and analyze methods and performances in accordance with a high-performing government model; participate in the Department Manager and Leadership Team meetings; and plan work using an equity lens to further the organization’s equity and inclusion priorities;
Demonstrated ability to follow a management philosophy that is input-oriented and values problem solving and the development of partnerships;
Desire to be part of an organization that values service, people, integrity, responsibility, innovation and teamwork.
ACCEPTABLE EXPERIENCE AND TRAINING:
At least two years of experience in progressively responsible record keeping, accounting or payroll;
3-5 years of administrative work involving frequent dealings with the public;
High School Diploma or equivalent, supplemented by college level coursework in public or business administration; or any equivalent combination of experience and training which provides the essential knowledge, skills and abilities;
Graduation from an accredited college or university with a bachelor’s degree in Public Administration, Business Administration or a related field is preferred.
Ability to obtain Certified Municipal Clerk certification within four (4) years of employment;
Ability to obtain Master Municipal Clerk certification within eleven (11) years of employment;
Notary Public designation within six (6) months of employment;
Pre-employment background criminal and credit check required;
Candidates for positions in this class must pass a pre-employment physical examination;
Possession of valid Iowa Driver's License or evidence of equivalent mobility; and possession of required auto insurance coverage in accordance with City policy.
RESIDENCY REQUIREMENT: Employee must establish their place of residence within the City of Dubuque city limits as soon as practicable after appointment, but within one year of appointment.
OVERTIME STATUS: Exempt
SALARY: The City offers an annual salary range of $70,000 to $90,000, and an attractive benefit package, which includes twelve weeks of paid parental leave.
The City of Dubuque is an equal opportunity employer. All applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or veteran status.
About City of Dubuque
Situated at the intersection of Iowa, Illinois, and Wisconsin, the community of Dubuque, Iowa, stands among the Mississippi River Bluffs as a metropolitan service area for seven surrounding counties. Employers in Dubuque draw from the labor force in the Iowa Counties of Dubuque, Clayton, Delaware, Jones, and Jackson counties, as well as Grant County in Wisconsin and JoDavies County in Illinois. The Dubuque area boasts a highly educated and motivated workforce, which has grown to support economic expansions of recent years. Area colleges, universities, and technical schools not only provide diverse fields of study and expertise to incoming students, but are a resource to businesses for continuing education and professional development.