The Administrative Support Specialist II is a key team member in Dana-Farber Cancer Institute's Office of General Counsel (OGC) Intellectual Property (IP) Program.  The Administrative Support Specialist provides administrative support to attorneys and other members of the IP Program.  The Administrative Support Specialist is responsible for managing multiple calendars, planning and coordinating conference calls and meetings, maintaining extensive paper and electronic files, ordering supplies, providing back-up support to the IP Program Administrator, and covering certain department-wide administrative needs. Mature judgment and discretion are requisite given the confidential nature of much of OGC's work. 

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment; we educate tomorrow's physician/researchers; we reach out to underserved members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

These positions provide a variety of administrative functions to staff, faculty member/s or department/s. Uses various office software to produce reports, spreadsheets, presentations or other documents as needed. Requires knowledge of Institute policies and practices and may be required to interface with senior management, cross-organizations, internal and external customers and government and community officials which require considerable tact and diplomacy.

Provides operational support as follows:  

• Manage all meeting, travel, and conference scheduling for individuals supported (e.g., corresponding with both internal clients and external parties)
• Provide advanced communications support (e.g., screening phone calls, faxes, mail, and email) and determining appropriate action in response to inquiries
• Proofread and format general correspondence, Excel spreadsheets, and PowerPoint presentations, and maintain electronic and paper files
• Perform general office duties such as copying, filing, faxing, scanning, sorting mail, greeting visitors, maintaining office equipment, ordering supplies, and keeping the office area organized
• May attend meetings and educational sessions
• May help prepare and maintain IP documents, procedures, and reports

All positions in this job family require the following:

• Strong written and oral communication skills
• Excellent attention to detail
• Experience with Microsoft Office (Word, Outlook, PowerPoint, and Excel) and other computer applications
• Exceptional organization skills and adeptness at prioritizing tasks
• Strong customer service skills and professionalism
• Respect for and willingness to protect highly confidential and sensitive information

Bachelor's degree required and/or a minimum of 5-8 years relevant experience, as well as excellent English language reading, comprehension and analysis, writing, and speaking skills.  The ability to maintain confidentiality, discretion, diplomacy, strong attention to detail, and good judgment are essential.  Experience in an office setting supporting an executive, professional group, or attorney is preferred.

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.