Department: Office Sponsored Research Salary/Grade: EXS/9
This position evaluates requests for and creates all sub-awards subject to the research terms and conditions, and other federal regulations and non-federal sponsored terms including complex contractual flow through terms. Writes and negotiates sub-awards, including those resulting from the most non-standard awards with complex contractual flow thru terms. Manages a larger and more complex constituency.
The position provides consultation as it relates to subcontracts included in the submission of University wide sponsored research grant proposals for standard and routine activity such as sponsored basic research grants, and provides subcontracts related consultation for resulting awards. Exercises delegated signature authority.
Writes and negotiates all but the most complex sub-awards such as, those resulting from the most non-standard awards (e.g.NIH and other federal contracts, state of Illinois contracts) taking into consideration Principal Investigator's (PI) needs and proactively identifying any special considerations. Identifies high risk sub-recipients and crafts agreements that will provide opportunities for appropriate control and monitoring. Reviews incoming award terms, flags and addresses unusual circumstances internally and externally, maintaining fair but firm positions to obtain optimum conditions for University & PI. Negotiates sub-award agreements for University endorsement.
Exercises delegated signature authority for sub-award agreements issued by sub-contracts team members.
Serves as a subject matter expert trainer. Represents Office of Sponsored Research OSR in intra- and inter university meetings. Assumes full level of contact with faculty.
Handles complex issues within the university and with sub-recipients, including resolving complex compliance problems and issues associated University policies and practices regarding sub-contracting.
Expert knowledge of federal regulations related to research administration, provides consultation on subcontracts related matters to ensure all University and sponsor requirements have been met prior to University's endorsement and submission of proposals and acceptance of awards, including consulting on account establishment and post award administration.
Leads and initiates communication with PI, other unit and project personnel, other OSR staff, ASRSP, and/or sponsor on sub-contract related matters.
Leads and initiates the development, organization and maintenance of standard operating procedures, checklists and various subcontract tools; Provides internal and external training and outreach, education and record retention function, particularly relative to subcontracting; oversees and consults on re-budgeting of subcontract funds allocation in University financial enterprise system, including the tracking of formal re-budgeting; monitors projects for under and over spending; participates in account close-out activities
Performs related duties as required or assigned
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
A minimum of 5-7 yrs progressive responsible experience in the administration of sponsored research at an educational institution, in the federal government or at some other entity engaged in sponsored research
Expert level of knowledge of:
Federal regulations related to research administration, including OMB A-21, OMB A-110, RTC terms and conditions
Other major federal funding agency guidelines
Major sponsor electronic systems such as Grants.gov, Commons, & FastLane
U.S. Patent Law, the Bayh-Dole Act and Federal Acquisition Regulations & related supplements
Recent OIG audit findings and agency audit work plans
Expert level of knowledge of:
Federal regulations related to research administration, including Uniform Guidance
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 38900
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.