The University of Chicago Law Schoolâ™s Edwin F. Mandel Legal Aid Clinic (Clinic) seeks an energetic professional to provide legal, administrative, and communications support to a group of Clinical Law Professors/attorneys and their law students. The Clinic teaches and trains law students to serve as advocates for people typically denied access to justice, provides legal assistance to clients in state and federal court, and works to reform the legal system and government policies. This staff member will work 40 hours per week, typically 8:30am to 5pm, Monday to Friday. This key staff member will have the following responsibilities and qualifications:
Preparing and filing legal documents in civil and criminal cases in state and federal courts and international tribunals, including electronic filings
Assisting with civil and criminal discovery
Handling correspondence and coordinating meetings
Organizing and maintaining electronic and paper files and databases
Searching electronic docket sheets
Issuing subpoenas and record requests
Drafting and coordinating production of public education materials, including, blog posts, updates to website and press releases
Conducting basic searches in and retrieving documents from legal databases such as Westlaw
Proofreading, copyediting, and formatting legal and policy documents
Organizing and coordinating logistics for workshops, conferences, and events, including an intensive trial practice workshop
Providing support for faculty teaching responsibilities, including but not limited to: uploading course materials to LMS, conducting basic research, coordinating conference calls and individual/team meetings, and preparing recommendation letters
Preparing expense reimbursements
Developing marketing and promotional content regarding clinic activities
Coordinating and arranging travel
Other duties as assigned
Superior computer, database, and Internet skills; including experience with Excel, Outlook/other email applications, PowerPoint, Adobe Acrobat
Excellent communications, interpersonal, organizational, writing, proofreading and formatting skills
Ability to communicate effectively in English, both orally and in writing
Ability to work closely and effectively with multiple supervising attorneys and students
Ability to take ownership of projects, take initiative, and manage diverse tasks efficiently and independently
Ability to handle confidential information with absolute discretion
Strong work ethic, strong problem-solving skills, sound judgment
Efficiency, persistence, creativity, attention to detail Ability to handle multiple priorities simultaneously
Education, Experience or Certifications:
High School Diploma or GED Required
Bachelor's Degree Required
Three years of administrative assistant experience
Experience working in a law-related context
Experience with trial software, time-tracking applications and design software
Technical Knowledge or Skills:
Knowledge of general office procedures and practices.
Ability to keep records; assemble and organize data and prepare and submit reports in acceptable formats.
Working knowledge of Microsoft word, excel, outlook, and ability to navigate web-based systems.
Ability to learn a range of position-related software applications.
Working Conditions and Physical Requirements (if applicable):
Ability to bend, crouch, or stoop.
Ability to carry or lift loads up to 49 lbs.
Ability to sit for 8 hours or more.
Ability to use computers extensively for 4 hours or more.
Ability to stand for 4 to 8 hours.
Flexibility to work in alternative areas as needed.
1) Cover letter
NOTE:Â When applying all required documents MUST be uploaded under the Resume/CV section of the application.
Pay Range: $20.80-$27.66
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
Internal Number: JR08961
About University of Chicago (UC)
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