Updated: Jan 19, 2021 Location: UC Irvine Campus Job Type: Department: LAW/INSTRUCTIONAL SUPPORT
Job Opening ID: 13319
Reports To: Director of Administrative Services for Faculty & Centers
Working Title: Faculty Assistant
Department: School of Law
Bargaining Unit: CX
Payroll Job Code: 004722
Job Location: UCI Campus- Irvine
Percent of Time: 100%
Work Schedule: Monday through Friday, 8:00 a.m. to 5:00 p.m. or 9:00 a.m. to 6:00 p.m.; dependent on coverage needs and subject to change.
Employee Class: Career
Under the general supervision of the Director of Administrative Services for Faculty & Centers, the Faculty Assistant is responsible for providing comprehensive support to School of Law faculty for teaching, research, and pro bono activities. The Faculty Assistant provides administrative assistance to multiple law professors and assumes a broad range of administrative responsibilities which include: direct support to law faculty, course management, word processing, research, financial administration, department operations, and event coordination. As part of the Faculty Support Department, the Faculty Assistant works both independently and in collaboration with other department members to execute tasks in an intense and fast-paced work environment.
The Faculty Assistant must consistently exercise a high degree of initiative, confidentiality, independence, good judgment, flexibility in performing a wide variety of duties, and the ability to adjust to changing priorities while working well under pressure. Performance at this level requires independent critical thinking and problem solving, strong verbal and written communication skills, creativity, knowledge of office environment and technology, and a commitment to seeing tasks and projects through to completion.
The Faculty Assistant is expected to provide a high level of support service to faculty, staff, and students, and the University at large. Members of the Faculty Support Department are expected to conduct research and provide analyses and solutions for administrative and operational problems and apply extensive knowledge of School of Law and University administrative policies and procedures.
Bachelor's degree and 2 to 4 years of experience, or equivalent combination of education and experience working in a similar environment.
Broad knowledge of office environments and administrative support needs with the ability to provide executive level support in a fast-paced, dynamic environment.
Excellent computer skills and proficiency in MS Office Suite, particularly Outlook, Word, and Excel, with the ability to quickly learn and use new software programs with minimal supervision and training.
Excellent analytical skills and the ability to resolve complex problems creatively, using sound judgment while staying within policies.
Ability to work effectively within a team environment, as well as independently.
Excellent interpersonal skills for working with diverse groups of students, faculty and staff as well as external professionals and community members who interact with the law school.
Excellent organization, time management, and written and verbal communication skills.
Attention to detail, ability to process and follow complex verbal instructions, and commitment to quality of output.
Demonstrated ability to initiate, design, plan, and execute multiple complex projects simultaneously with accuracy and efficiency in a high-pressure environment.
Thorough working knowledge and consistent usage of professionally appropriate grammar, spelling, and punctuation.
Ability to perform the essential duties of the position within time constraints and through multiple interruptions.
Ability to adjust to changing priorities and multiple demands.
Ability to multi-task and meet aggressive deadlines.
Ability to be forward thinking and anticipate problems and solutions.
Ability to treat sensitive matters with discretion and tact, and to maintain confidentiality.
Familiarity with academic and technical legal language.
Ability to successfully pass a background check.
Ability to successfully complete and adhere to the University's FERPA training and policies.
Strong academic performance in undergraduate/graduate degree program and 3 to 5 years of relevant work experience.
Experience working with high-level executives, professionals, and/or practicing attorneys.
Experience in legal settings or knowledge of legal studies, the legal profession, and research environments.
Working knowledge of LexisNexis and Westlaw.
Working knowledge of The Bluebook's legal citation rules.
Research and statistical skills.
Working knowledge of appropriate University and agency policies and procedures.
Knowledge of UCI internal online Kuali Financial System (KFS), Zot portal, myData, and Cascade Server CMS (Content Management System).
Special Conditions Required:
Working hours are Monday through Friday, 8:00 a.m. to 5:00 p.m. or 9:00 a.m. to 6:00 p.m.; dependent on coverage needs and subject to change.
Final candidate subject to background check. As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500.
Since 1965, the University of California, Irvine has combined the strengths of a major research university with the bounty of an incomparable Southern California location. UCI's unyielding commitment to rigorous academics, cutting-edge research, and leadership and character development makes the campus a driving force for innovation and discovery that serves our local, national and global communities.