The CLE Specialist will be the firm expert and resource on continuing legal education (CLE) and have firm-wide responsibility for all aspects of firm CLE accreditation, program qualification, and individual attorney tracking and compliance. The CLE Specialist will also take on other projects and duties and provide general administrative support, as needed. The individual in this position will report to the Director of Professional Development. This is a full-time, Firmwide, exempt position and can be resident in any Baker Botts U.S. office.
Essential Duties and Responsibilities:
Firm-wide CLE Expert and Resource: Develop and maintain knowledge base of all state mandatory CLE requirements and act as a resource to attorneys, clients, and staff.
Know, interpret, and summarize CLE requirements, including rule updates or changes, in jurisdictions in which the firm is an accredited provider (New York, Texas, California, Virginia, and United Kingdom).
Answer questions on an as-needed basis regarding CLE requirements of states other than those in which the firm is an accredited provider and, upon request, apply for credit in these jurisdictions.
Update CLE-related content on the firm’s intranet.
Draft communications to attorneys on rules, CLE course credit awards, updates on regulations, upcoming programs, deadlines, compliance status, etc.
Respond to attorney and staff questions regarding Micron CE Manager/viLMS, outside CLE vendors, the CLE process, and other related matters.
Ongoing Firm CLE Accreditation Process: Maintain accreditation in jurisdictions where the firm is an accredited provider and apply for accreditation in other jurisdictions, as needed.
Prepare and submit year-end reports, accredited provider renewal applications, and other mandatory CLE reports to ensure the firm’s accredited provider status in key jurisdictions.
Apply for individual program accreditation and/or individual attorney CLE credit in jurisdictions in which the firm is not an accredited provider, as necessary, to provide maximum CLE credit for in-house and client programs.
Maintain and audit CLE program files, including course materials, attendance records, program materials, and other required paperwork.
Coordination of Training Program CLE Compliance: Administer the firm’s in-house, vendor, and online CLE offerings.
Work with Director of Professional Development to establish CLE program procedures for in-house and client programs.
Act as single point of contact with Professional Development and Client Relations teams to coordinate invitations, materials, sign-in sheets, remote participation forms, timed agendas, evaluations, and other required paperwork.
Enter firm-sponsored CLE programs into Micron CE Manager/viLMS, the firm’s CLE tracking database.
Analyze external training attendance and administer external course reimbursement policies and procedures.
CLE and State Bar Registration Tracking and Compliance Process: Provide attorney support regarding CLE compliance and state bar registration
Assist attorneys with CLE compliance, including research on CLE rules and regulations, analysis of CLE records and recommendations for individual attorney compliance, assistance with bar registration forms, and submission of extension and waiver requests.
Maintain physical and online CLE records for attorneys, including updating Micron CE Manager/ viLMS to reflect both attendance information for firm-sponsored programs and CLE certificates from outside programs attended by attorneys.
Monitor attorney CLE and state bar registration compliance follow up with attorneys and prepare related reports for management.
Provide client CLE assistance, including CLE administration of client programs, tracking of firm-provided client CLE in Micron CE manager/viLMS, creation and distribution of CLE certificates of attendance, and maintenance of client CLE library.
Special Projects and Miscellaneous: Other tasks as assigned by Director of Professional Development and Director of Recruiting. Tasks may include, but not be limited to, the following:
Substantive legal research to supplement existing training materials.
Preparation for and execution of new associate orientation, associate training, practice group lunches, and other programming.
Liaising with lawyers and staff at all levels about CLE and other Professional Development-related matters.
Knowledge and Skills:
Bachelor’s Degree with at least three years’ experience with similar responsibilities in a large law firm with multiple CLE jurisdictions.
Knowledge of national CLE rules and regulations and ability to assist attorneys with all CLE-related matters; Expertise with New York, Texas, California, Virginia, and United Kingdom CLE/CPD requirements strongly preferred.
Expert proficiency in CLE and training database tools; Experience with Micron CE Manager and/or viLMS strongly preferred.
Strong interpersonal, communication, and technical skills; Ability to communicate effectively and professionally, both verbally and in writing, with lawyers, managers, and staff.
Strong work ethic and ability to maintain strict confidentiality.
Strong organizational skills and ability to work under pressure, multitask, and meet deadlines.
Creative and thoughtful self-starter with excellent attention to detail.
High level of proficiency in Microsoft Office software applications.
Ability to work well with internal and external clients.
Customer service oriented; responsive to inquiries, strong independent problem solving skills.
About Baker Botts L.L.P.
Baker Botts L.L.P. is a leading global law firm providing a full range of legal services to international, national and regional clients. With approximately 700 lawyers and offices in Abu Dhabi, Austin, Beijing, Brussels, Dallas, Dubai, Hong Kong, Houston, London, Moscow, New York, Palo Alto, Riyadh and Washington, Baker Botts has been providing clients with legal solutions since 1840. For more information, please visit www.bakerbotts.com.
Baker Botts L.L.P. is a Federal contractor and an Equal Opportunity Employer. Baker Botts is subject to Executive Order 11246 and is required to take affirmative action to employ and advance in employment qualified minorities, women, protected veterans, and individuals with disabilities. Baker Botts considers all qualified applicants for employment without regard to race, color, gender, sex, age, religion, creed, national origin, citizenship, marital status, sexual orientation, disability, medical condition, military and veteran status, gender identity or expression, genetic information or any other basis protected by federal, state or local law.
