As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for six consecutive years.
UW Medicine’s Clinical Business Affairs Office has an outstanding opportunity for an Assistant to the Director.
UW Medicine’s delivery of its core programs is via the eight component entities of UW Medicine: Harborview Medical Center, Valley Medical Center, University of Washington Medical Center, UW Neighborhood Clinics, UW Physicians, UW School of Medicine and Airlift Northwest. UW Medicine shares in the ownership of the Seattle Cancer Care Alliance and Children’s University Medical Group. UW Medicine is a close affiliate of Seattle Children’s, the Veterans Affairs, and the Fred Hutchinson Cancer Research Center. UW Medicine works in close collaboration with multiple entities in the healthcare community, including but not limited to members of the UW Medicine Accountable Care Network and Embright.
The Clinical Business Affairs office is responsible for strategic business oversight for UW Medicine, including providing leadership to ad hoc task forces and committees developing new programs between UW Medicine and other organizations/institutions outside of UW Medicine; engaging actively in the administrative planning efforts with UW Medicine-owned/operated/affiliated organizations; providing UW Medicine senior administrative leaders with advice and technical analysis regarding internal and external existing or proposed policies or legislation affecting UW Medicine faculty and staff; legal and compliance matters that impact UW Medicine and its component organizations; major initiatives and revisions to UW Medicine programs and activities; and compliance with federal laws and regulations, Washington State laws and regulations, and UW rules and regulations related to all areas of UW Medicine operations; and providing support and consultation to UW Medicine senior leaders regarding coordination of legal activities of various legal service providers, including the Washington State Attorney General’s staff, and assisting in coordination of important UW Medicine legal issues.
Support for the UW Medicine Clinical Business Affairs office requires daily interaction with various UW Medicine leaders and their management teams.
Operations Management: •Independently manage the day-to-day operations of the Clinical Business Affairs office; prioritize and organize all activities to ensure organizational effectiveness in the work of the Director and other staff in the Clinical Business Affairs office. •Independently plan and carry out work assignments in accordance with established policies. Many assignments delegated to this position are unique and may require the exercise of substantial judgment in deviating from or modifying existing protocols. •Must understand and perform a variety of administrative functions for which no one method for accomplishment exists and analysis is required to determine the most effective course of action and whether deviation from a standard protocol is necessary. This work may include the use of guidelines and established procedures containing or relating to highly technical, legal, and financially complex matters which could best be understood and interpreted by those with advanced or specialized knowledge or skill. •Establish work priorities and coordinate within the Clinical Business Affairs office to meet highly sensitive deadlines to ensure efficient workflow. •Investigate and make recommendations concerning office procedures and organizational needs of the Clinical Business Affairs Office and staff. •Maintain agreed-upon communication standards for Clinical Business Affairs office, assuring adherence to brand guidelines, compliance with administrative policies and procedures and ongoing quality assurance in communications for consistent professional tone and quality. •Direct and lead RFP process for hiring consultants as needed. •Special projects in areas such as managing documentation of major projects and due diligence activities. •Design, implement and maintain databases and tracking systems for recordkeeping which comply with federal, state, and University regulations, including databases to track and manage outside legal services (special assistant attorneys generals) and internal MOUs between and among the component entities of UW Medicine. •Provide budget management for projects and/or programs as requested.
Clinical Business Affairs Activities: •Independently draft correspondence and other documents to senior leadership of UW Medicine including the CEO, Chief Health System Officer, Chief Business Officer, Chief Financial Officer, Chief Advancement Officer, Chief Medical Officer, Executive Directors, department chairs, other UW Medicine leadership and UW central leadership on key legal, regulatory, policy and business matters which impact UW Medicine including activities involving the UW Medicine Accountable Care Network. •Review, edit and manage the status of governance agreements for UW Medicine owned/operated/affiliated organizations, business contracts, MOUs and other legal documents for UW Medicine and other organizations which with UW Medicine conducts business. •Develop and maintain confidential documentation pertaining to UW Medicine and the UW Medicine Accountable Care Network. •With a high level of competency, accuracy, and confidentiality, prepare documents, agendas, presentations, flow charts, memos, emails, and other printed material for use by the Clinical Business Affairs office. •Must communicate information and state items for discussion clearly, using solid communications skills (both oral and written) in conversations with key executive leaders, all levels of the organization and outside the organization with board members, potential vendors and potential affiliates. Demonstrating a professional manner while showing respect and professionalism. •Participate in other business and strategic planning projects on ad hoc basis.
Other Support: •Serves as primary liaison between the Clinical Business Affairs office and a variety of other offices regarding a constantly changing array of clinical business matters with often overlapping or conflicting priorities. The nature of these contacts requires extensive knowledge of the organization’s priorities and UW Medicine policies. •Participate in project work either as lead or assistant. Draft policies, procedures and develop documents to support business agreements with healthcare institutions, external entities, and component entities of UW Medicine. •Research policy areas (consulting UW policy and documents reflecting UW Medicine policies) and independently prepare materials. •Participate in meetings of workgroups to develop policy, procedures and business agreements while independently researching policy area for presentation and discussion. •Investigate and resolve matters of significance on behalf of the Clinical Business Affairs office and as necessary the senior leadership of UW Medicine (including the CEO, Chief Health System Officer, Chief Business Officer, Chief Financial Officer, Chief Advancement Officer, Chief Medical Officer, Executive Directors, department chairs and key UW leadership) associated with UW Medicine operations and finances to support the activities of the Clinical Business Affairs office. •Investigate and resolve matters of significance on behalf of the Clinical Business Affairs office regarding the operation and management of the UW Medicine Accountable Care Network, including independent correspondence and other documents related to the Network. •Independently prepare correspondence and other documents to senior leadership of UW Medicine and their staff regarding clinical business affairs affecting the health (financial, reputation, operations) of UW Medicine. •Continuously exercise independent judgment and decision-making skills to assure adherence to federal and state regulations and other regulations as appropriate. •Provides direct and confidential professional support for all the activities of the Clinical Business Affairs office, including the ability to schedule, reschedule, postpone, or otherwise change the daily activities of the Clinical Business Affairs staff. •Independently provide instruction to staff members; explain and interpret policies, procedures, and other matters to all client groups on behalf of the Clinical Business Affairs office. •Provide professional executive support and assistance within the legal and business affairs office and in close collaboration with the offices of the chief business officer of UW Medicine and the Administration and Finance office of School of Medicine on an as needed basis. •May have lead or supervisory responsibilities for temporary employees and/or student helpers.
MINIMUM REQUIREMENTS •Bachelor’s degree in business administration, communications, marketing, public administration, or related field, and a minimum of three years of senior-level executive support experience. •Preferably, the individual will have substantial direct experience with the management of complex executive work in a major research-oriented university, academic health system, medical school, teaching hospital or legal office. It is important that the individual have strong writing skills, particularly in technical writing for business and law.
Additional Requirements: •High level of tact, discretion, and diplomacy. Ability to handle senior level confidential information. •Demonstrated ability to prioritize multiple projects and tasks. •Excellent oral and written communication skills including demonstrated competency in preparation of editing complex multi-party documents. •Experience and advanced skill using Microsoft Office (including PowerPoint, SharePoint, Word, Excel, Access) and Microsoft Visio.
Equivalent education and/or experience may substitute for minimum requirements.
DESIRED REQUIREMENTS •At least five years of senior-level executive support experience.
CONDITIONS OF EMPLOYMENT The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.