As the region's only Level I Trauma center, Harborview Medical Center (HMC) is well known for innovations and excellence in trauma care and its centers of emphasis: Trauma, Burn, Neurosciences, AIDS/STD, Center for Advanced Reconstruction and Rehabilitation (CARER), and mentally-and medically- vulnerable populations. In addition to the centers of emphasis, HMC serves a mission population for King County. Harborview employees are committed to the vital role the institution plays in the immediate community, as well as the entire Northwest region. HMC is owned by King County and managed by the University of Washington (UW) and serves as a training site for UW’s School of Medicine. The UW is proud to be one of the nation’s premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
HMC Maintenance has an outstanding opportunity for a full time day shift DIRECTOR OF FACILITIES AND ENGINEERING.
PURPOSE: Directs the day to day operations of the facility operations. Provide the vision and leadership skill set to develop and grow professional staff and maintenance practice to “Best in Practice” within the healthcare industry. Insures maintenance of the physical plant through corrective and preventive maintenance programs and improvement projects.
DUTIES: The Director of Facilities and Engineering is responsible for the oversight of the Facilities maintenance of Harborview Medical Center campus and off-site locations. This includes the inside as well as the outside of the buildings. Will be knowledgeable in Carpentry, Painting, Wall-covering, Roofs, and any other Non-Mechanical Building Trades as well as skilled Trades.
ESSENTIAL FUNCTIONS: Provide strategic direction to facility operations in accordance with direction from HMC Leadership. Directs the functions of staff responsible for maintenance of infrastructure assets, mechanical, electrical, plumbing, fire & life safety systems, and grounds operating requirements. Directs the integration of services to positively impact the overall clinical operations and HMC Mission, Goals, and Standards of Service. Schedules staff normal duties. Provides or directs staff education & training for safe maintenance practice. Performs staff evaluations Develops operating budgets and staffing plans. Provide direction to staff in the maintaining of assets Supports the HMC’s goals and objectives Develops system, equipment, and finishes maintenance and service requirements and methods. Operates systems and equipment to provide environmental controls and continued process at least cost operations. Maximizes labor distribution and activities for high productivity. Works with other agencies and outside vendors in meeting HMC goals Be on-call for systems and equipment maintenance related issues
KNOWLEDGE, SKILLS, ABILITIES, OTHER WORK CHARACTERISTICS:
Ability to work with executive, administrative and clinical teams to provide professional engineering support. Working knowledge of all codes and standards that influence healthcare delivery. Working knowledge of asset management programs, protocols and economics to provide a quality assurance program for all HMC assets. Ability to develop operating budgets and staffing plans for process specific operations at best practice least cost operations. Ability to develop and execute engineered maintenance plan as approved by the Director. Ability to mentor and train staff to provide a team like environment of support to the overall HMC mission. Ability to plan for capital requirements, defining costs, risk analysis, options and alternatives with impacts to overall operations of HMC. Provide leadership qualities to the Facility Services personnel. Ability to define and evaluate issues or emergencies and provide executive level decision metrics to execute resolution directives. Problem solver, ability to perform root cause analysis to determine change in practice methodology or strategy. Flexibility to provide fluid services to support special HMC requests as they arise. Ability to see and plan into the future the needs of the facility and operations.
DECISION MAKING: Purchasing and acquisition of assets and capital expenditures. Hiring , evaluating, mentoring, and training staff Integrate new or revised codes and standards into facility operations Determine critical issues and implement action for resolution to limit HMC risk or exposure. Develop operating budgets and work within the operating budgets Evaluate vendor proposals to identify value/cost benefit Develop, and maintain maintenance procedures and logging methods.
PROBLEM SOLVING: Develop and implement operating strategies for systems and equipment for the preservation of HMC assets and facilities. Process and productive operations effectiveness and efficiency. Working with staff to resolve issues Working with HMC leadership to support core values, mission, and goals. Develop solutions for all situation and/or problems related to HMC’s utilities and facilities operations.
IMPACT: Greatest impact will be with controlling operating costs while learning the staffing constraints and systems and equipment operating characteristics. Integration of best practice and past practice conflicts Asset management functions verses construction/capital functions
SUPERVISION OF OTHERS: All Facility operations and maintenance staff Vendors, Contractors, and Service Companies under the scope of facility operations
BUDGET: Shall develop operating and capital infrastructure budgets for Facilities and Engineering Prioritize capital multi-year budget requirements.
RESPONSIBILITIES: Supports Clinical & Facilities Administrative Director Develops and maintains operating and capital facilities operations budgets Directs the quality control program, indicators, and monitoring program Directs the activities and priorities of the Facility Operations Division. Provide input to executive team regarding risks, liabilities, and other impacts to operations and customer services. Prepares and performs employee evaluations Problem solver, evaluates and analyzes issues via root cause analysis, and executes resolutions.
This position performs strategic administrative duties and operates with broad authority and functions as part of the Administrative management team. Overall Maintenance and Operations; Code Compliance; Planning, Design and Construction; Finance Management; and Administration of Facilities and Engineering. Responsible for budgets in excess of $18 million. Develops fiscal management strategies. Maintains strong and effective relationships with Labor Relations, and WFSE and Local SEIU 925 bargaining units.
Direct, plan, organize, supervise, coordinate and control the functions and staff within the and Engineering departments. Maintains performance improvement activities within the departments. Ensure competency of all personnel. Regularly exercises independent judgment and discretion in the management of program development and budgets of the departments. Maintain efficient and effective department operation while requiring compliance with all Joint Commission, state, federal and local regulatory laws, standards and protocols. Liaison between HMC Department of Facilities & Engineering, King County and the University of Washington regarding major construction initiatives.
This position is critical in maintaining and managing a safe work and patient care environment at Harborview Medical Center and its associated buildings. Exercises independent judgment and discretion. Has decision making authority in support of policies and programs for the Facilities and Engineering staff. Fiscal authority to approve purchases as needed to maintain facility operation and performance goals. Interacts with all department levels from Associate Administrators, Managers, Directors and Staff at HMC.
Identifying critical infrastructure needs and finding a fiscally responsible way to procure the mitigation
• Analyze trends and data
• Work directly with Professional engineers to help develop a plan
• Work with procurement and the UW to find a contracting method
• Write initial scope of work and assist in the RFP process
• Interview potential contracting and engineering firms
• Sign final contract
• High level oversight of construction from beginning to end
Identifying Life Safety and Environment of Care deficiencies followed by implementation of repairs
• Act as Co-Lead on all Life Safety and EOC surveys (TJC, DOH)
• Review all findings
• Create a plan to accomplish the needed repairs
• Estimate ROM
• Procure contracting and professional engineering as needed
• High level oversight of the repair process
Provide active oversight over multimillion dollar emergent repairs
• Identify potential repair plans
• Assist professional engineers, contractors and project managers with design
• Identify all associated risk
• Communicate the affected end users, Administration and Executives
• Present and help write SBAR’s to Executives and Administrators
• Make professional recommendations to Executives and Administrators
• Make decisions and give final approvals on repair/replacement plans
• Work directly with King County, City of Seattle and Department of health for permitting
• Act as HMC owners rep and construction manager during project
• Work directly and indirectly with the Insurer, Attorney General, UW risk, KC risk, KC project manager and commissioning agents throughout the project, final closeout and any subsequent litigation
• Take 100% ownership of the construction, repair plan and outcome of all highly critical infrastructure repairs
Create, select, manage all RFP’s and contracts that are related to Facilities (Engineering)
• Identify contracting and professional engineering needs
• Identify the best form of contracting based on the work that needs to be accomplished
• Write the scope of work and work directly with the contract specialist
• Interview prospective candidates
• Make final selection
• Approved final contract
• Actively manage the contracted firm and the associated projects
• Cancel contracts for any low performing firms
Identify Energy savings and implement projects
• Assist the UW in the selection process of an Energy Service Company (ESCO)
• Work closely with UW CPD and the ESCO to find potential savings
• Make recommendations to Administration for energy saving projects
• Assist with the building of the scope of work
• Look for projects that provide redundancy as well as energy and maintenance cost savings
• Provide high level oversight of construction
• Communicate impacts directly to affected management, administration and executive team
•Assist in final commissioning and project close out
Day to day management of:
• Operations Manager
• Data Analyst
• Maintenance Coordinator
• Direct Trades people 64
• Indirect Project Coordinators 3
Perform other duties as requested by the Assistant Administrator of Facilities and Engineering
Ensure strategic plans are effectively implemented, results monitored, financial and operational objectives are maintained and managed to meet key point indicators.
Responsible for supervision of professional and support staff. Contributes as a strategic member of the management team. Overseeing program development and evaluations. Representative of HMC on university and community committees. Develops performance measures, work plans and goals for department based objectives.
As an employee you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please view this page.
-Bachelor's Degree in mechanical, electrical or facilities. -Professional certification or License in Commercial Journeyman Electrician EL01. -4-5 years' experience in Medical Facilities Management.
-Experience in a University or Teaching Hospital is preferred. -Significant knowledge of regulatory and accreditations standards (TJC, WAC, DOH, etc). -Knowledge of University of Washington, Harborview Medical Center and Washington Administrative Codes, policies and procedures. -Experience in working with various union and or trade organizations.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.