University of Washington Medicine’s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals. UW Medicine owns or operates Harborview Medical Center, Valley Medical Center, UW Medical Center, UW Medicine Center – Northwest, a network of UW Medicine Neighborhood Clinics that provide primary care, UW Physicians, UW School of Medicine, Airlift Northwest, and other owned, operated or affiliated entities as appropriate. In addition, UW Medicine shares in the ownership and governance of Children’s University Medical Group and Seattle Cancer Care Alliance a partnership among UW Medicine, Fred Hutchinson Cancer Research, and Seattle Children’s.
UW Medicine's Enterprise Records & Health Information department has an outstanding opportunity for a full-time (100% FTE, 40 hours/week), day shift, RECORDS ANALYST 2.
Under the general supervision of the Program Operations Manager in Enterprise Records and Health Information (ERHI), the ERHI Records Analyst is responsible for implementing the mission and goals of Enterprise Records and Health Information and incorporating information governance principles whenever appropriate. The Release of Information Records Analyst position is responsible for assisting with electronic records integrity, access, release initiatives, and audits, including the legal medical record and designated record sets throughout units and teams in ERHI.
RESPONSIBILITIES: •Assists with monitoring and tracking requests for records, including medical records and prioritizes requests for records according to date and deadline. •Ensures legal and regulatory deadlines are met to avoid penalties and risks to UW Medicine. •Ensures records released meet HIPAA requirements, as well as other federal and state laws and regulations with regard to privacy and access. •Collaborates with UW Medicine Compliance and other stakeholders regarding on-time releases and tracking. •Ensures records released are analyzed in accordance with the parameters of the requests and includes reviewing content and verifying completeness of the record before release. •Analyzes and responds to requests for sensitive information, such as subpoenas, court orders, risk management and investigatory requests, and is responsible for ensuring that legal requirements are met when complying with these requests. •Issues official communications and responses on behalf of the department. •Ensures compliance with legal requests by providing timely correspondence and responses to the issuing attorney or court; abstracting and compiling medical records in response to the requests and ensuring timely delivery and responses. •Analyzes records to ensure information necessary is provided in a timely and accurate manner. •Assists with reviewing and verifying patient identity utilizing Epic tools and other resources. •Assists with auditing scanned records, including medical record documents, ensuring the integrity of the content of the database. •Collaborates with ERHI Operations team for updating and adding content and resources to SharePoint team sites for Release of Information, Patient Identity, and Scanning. •Tracks and reports productivity and other metrics related to volume, productivity and integrity of electronic records including the legal medical record and the designated records set. •Applies naming convention standards to indexing and work assignments. •Acts as subject matter experts regarding Epic and other reporting tools. •Ensures accuracy of metrics and assists with the creation of standard reporting procedures. •Acts as subject matter expert regarding departmental databases, including the legacy data management system, electronic portals, and Epic. Collaborates with other ERHI stakeholders and acts as subject matter expert regarding releasing records (including public record releases), patient identity, and content integrity. • Completes special projects as assigned, including providing back up for other teams such as patient identity, depending on changes in work volume, assisting in the development of office documentation, job aids, and training materials. •Perform other duties as needed.
REQUIREMENTS: •Bachelor's Degree and two years of records analysis experience. Additional qualifying experience may be substituted, year-for-year, for required education. •Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
ADDITIONAL DEPARTMENT REQUIREMENTS: •Knowledge of Epic and other document management applications (such as Onbase). •Knowledge of release of information procedures. •Knowledge of medical records content; knowledge of audit procedures. •Proficiency with Microsoft Office Suite, including Excel.
DESIRED: •Knowledge and experience using SharePoint. •Certification as a Registered Health Information Technician (RHIT) or records management.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.