Assists Clinic Manager and faculty in all administrative matters relating to Clinical & Experiential Programs. Reports to Clinic Manager.
Assists faculty and students in at least three clinics to prepare legal documents and maintain client files - including opening files, closing files, archiving, and legal mail.
Instructs incoming students in the use of Time Matters case management software, Outlook e-mail, remote access system, and other clinic-specific applications.
Acts as a liaison and possible interpreter/translator among faculty members, clients, their families, witnesses, opposing attorneys and students who represent live matters. Assists in arranging interpretation and translations for client meetings, court appearances or hearings.
Assists faculty with coursework, articles, and publications.
Uses Westlaw, LexisNexis, and the internet for legal research.
Coordinates information regarding clinic classes and cases between students and faculty.
Manages travel itineraries, handles reimbursements on miscellaneous financial expenses, performs general secretarial work – including scheduling meetings/appointments, requesting room reservations, proofreading, editing documents, maintaining organized files, etc.
Assists in special events and in the production of clinic brochures, flyers, and information sheets.
Disseminates information to students who inquire about various clinical offerings.
Processes invoices, check requests, and other administrative tasks as needed.
Troubleshoots clinic computers and software.
Coordinates and administers extensive clinical databases, and/or, is the point person with Time Matters technical support, LawNet, the Law School’s ISP Department, and consultants.
Performs other duties as assigned.
QUALIFICATIONS:
High School diploma or equivalent required. Bachelor’s degree preferred.
Two years of legal experience preferred.
Must be able to uphold a strict level of confidentiality, meet deadlines, be organized, and be able to manage projects and assignments with little supervision.
Must be able to work strategically within a team structure as well as independently, multi-task, work under tight deadlines and to be flexible.
Strong record keeping skills, including ability to synthesize lots of quantifiable and quantitative data into clear, plain language and readable charts and checklists.
Excellent interpersonal skills and demonstrate ability to effectively communicate with individuals from diverse backgrounds, stakeholders, and people in crisis.
Computer proficiency sufficiency sufficient to independently review and generate material relevant to the position, especially in Word, Excel, PowerPoint, and Westlaw and other standard data management systems required.
Fordham Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its 9 colleges and schools. It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United kingdom.
