As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
Public Records has an outstanding opportunity for a Compliance Analyst.The Office of Public Records at the University of Washington is responsible for responding to all public records requests that come in from a variety of sources. In 1972, Washington state enacted both the public records law and the open public meetings act to ensure citizen of Washington state transparency and access to government documents. The staff of the Office of Public Records and Open Public Meetings oversee the university's compliance with these two important laws. The Compliance Analyst is responsible for receiving, administering, reviewing, redacting, and responding to a case load of public records requests, in compliance with state law and University policy.
Duties & Responsibilities:
Administer Public Records Requests
Creates and maintains complex records systems controlling paper and electronic data and information submitted in response to public records requests.
Reviews requests and determines which departments, faculty and staff may hold responsive information and data. Works with University staff to assure all records are identified and collected in compliance with the public records law.
Oversees all aspects of a caseload of public records requests.
Assures the University’s response to individual public records requests complies with all state and federal access and transparency laws. Scope includes managing all legal dates, researching legal issues, analyzing data and information and performing administrative tasks associated with this compliance function.
Identifies legal, financial and brand risks bringing them to the attention of management. The analyst will assist with the caseloads of other staff upon request.
Reviews all types of information and data including primary scientific research data, information held by the University but considered proprietary by the University’s business partners, patient information, student information, attorney–client privileged information, investigation records from UWPD, records from University Complaint Investigation and Resolution Office, HR , Washington National Primate Center data and information, records from the Institutional Animal Care Committee (IACUC) and the Institutional Bio-Safety Committee, among others. Must be comfortable working with information considered confidential or personal for business purposes, and computer systems security records. May be assigned to review other types of information as necessary.
Must be able to communicate with discretion and tact with all levels of University staff as well as outside clients. These clients include the general public, opposing attorneys, news media and advocacy groups.
Under the direction of compliance officers or other analysts established legal dates, communicates them to departments and assures departments comply with dates
Create, edit and send legally required compliance correspondence to internal and external audiences.
Audits all legal dates and assures they are met.
Under the direction of compliance officers and in conjunction with other analysts arranges and manages all aspects of compliance project team meetings and other necessary meetings.
Work with a diverse group of individuals; placing a value on diversity, equity, and inclusiveness.
Other duties as assigned.
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
Bachelor's degree in any area requiring analytical thinking, research and excellent writing skills and three years’ experience of progressively responsible administrative work, with the ability to work independently. Equivalent combination of education and experience from which comparable knowledge and skills have been acquired may substitute for degree.
Experience in the field of Washington State Public Records compliance or in discovery review.
Position requires excellent judgment and analytical skills.
Must be able to identify issues that should be brought to the attention of office’s management before taking independent action.
Must be able to work with high volumes under strict legal deadlines.
Demonstrates discretion and tact while working with highly sensitive and confidential materials.
Needs excellent writing skills and must have excellent attention to detail.
Requires proficiency in MSWord, Excel Outlook, and Access.
Demonstrated experience in working on diverse groups and teams; respects, values, and contributes to UW Finance and UW’s commitment to diversity, inclusion, and equity.
Those with backgrounds in freedom of information, public relations, records management or library sciences, public policy, or the law may find this position of special interest.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Experience in a legal office working with exemption inventories and redactions desired.
Database management and computers systems administration experience desired.
Knowledge of regulations polices and laws pertaining to public records and open public meetings helpful.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.