NAELA's CareerCenter

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Legal Operations Manager
Office of the General Counsel, Stanford, California, United States

Schedule: Full-time
Job Code: 4454
Employee Status: Regular
Grade: L
Requisition ID: 94012

The Office of General Counsel (OGC) at Stanford University has an immediate opening for a Legal Operations Manager. Reporting to the Deputy General Counsel and Managing Attorney, this role will support the OGC operations related to financial planning, budgeting, short and long-term planning, organizational and IT initiatives, identifying trends within various substantive areas, process development and coordination and resolution of cross-functional issues within the legal office. You are responsible for managing the annual accounting cycle of a $44 million consolidated budget.

The OGC supports the more than 13,000 talented and dedicated staff that each play a vital role in shaping our future leaders, supporting groundbreaking research and resolving some of the world's greatest challenges. Joining our administration team in the Office of General Counsel, you'll enable operations essential to the university's mission. The team consists of ~40 to 45 attorneys and an administration team.

The OGC office works primarily onsite on the beautiful Stanford campus with the potential for hybrid work arrangement of 4 days onsite / 1 day offsite per week.

Responsibilities Include:

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  Develop complex financial reports and presentations, design and run ad hoc reports; and provide consultation to General Counsel and Managing Attorney to interpret results.
  
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  Prioritize, identify, and resolve strategic and unit/department issues; recognize exceptions, recommend and develop resolutions and implement solution. Ensure effective and efficient delivery and integration of all financial services for area of responsibility.
  
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  Research, and synthesize data for broad areas; develop financial analyses, budget and forecasting scenarios, long-range planning, and analyses. Perform root-cause analysis and synthesis, draw conclusions, and propose solutions.
  
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  Perform highly analytical finance functions; budget and forecasting scenarios; reconciliations and related analysis; short-range and long-range planning and analysis; perform root cause analysis, draw conclusions, and propose solutions; prepare or review and approve complex transactions and higher-level dollar value transactions; and respond to surveys within the legal industry.
  
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  Design an effective system of internal controls for area of responsibility utilizing strategic analysis of interrelationships of financial processes, policies, and procedures; implement and ensure compliance programs.
  
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  Lead multiple complex, high-visibility process innovation projects. Develop, champion and implement strategic initiatives with significant impact. Empower action, remove obstacles, enable constructive feedback and support.
  
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  Analyze problems in business-critical systems, identify risks, solutions, and strategies, act as business owner of project.
  
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  Develop, assess, and continuously improve systems and processes to achieve greater efficiencies and improve internal workflow and controls.
  
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  Work with law firms to negotiate engagement letters and business associate agreements, respond to requests for conflict waivers, negotiate rates and business arrangements with law firms and outside vendors, manage budgets, coordinate flow of financial information, review, approve and process invoices.
  
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  Serve as a point person to forward requests for legal services to the attorney most knowledgeable to provide assistance.
  
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  Represent organization to client group(s) and leaders: serve as subject matter expert on matters that involve complex technical, financial, or subject matter expertise.
  
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  Assess client and business needs and formulate recommendations to determine the approach to managing and completing processes.
  

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  Train, coach, and review the work of other staff, as needed. Contribute primarily through applying individual expertise.
  

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  Other duties, responsibilities and special projects as needed, e.g. annual retreat, client satisfaction survey, etc.
  

MINIMUM REQUIREMENTS:

Bachelor's degree and eight years of relevant experience or combination of education and relevant experience.

To be successful in this position, experience you will bring to the organization:

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  Expert proficiency in business applications, such as Microsoft Office suite, especially Excel
  
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  Advanced communication skills, including ability to prepare materials for and clearly and effectively communicate information to internal and external audiences, clients, and all levels of management
  
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  Proficiency in legal entity management desired
  

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

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  Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
  
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  A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
  
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  A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
  
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  Discovery and fun. Stroll through historic sculptures, trails, and museums.
  

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  Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!
  

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University's research, teaching and clinical missions.



To be considered for this position please visit our web site and apply on line at the following link: https://apptrkr.com/3001055

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.







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