Details
Posted: 01-May-22
Location: Ithaca, New York
Salary: Open
Internal Number: WDR-00031131
Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty and staff of all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.
As part of the university's comprehensive vaccination program, all Cornell employees are required to have and provide proof of an FDA-or WHO-authorized or approved COVID-19 vaccine or have obtained a university-approved disability/medical or religious exemption, regardless of their role and work location.
New hires are required to provide documentation showing full vaccination status (that is, completion of two shots of the Moderna or Pfizer vaccine or one shot of the Janssen/Johnson & Johnson) before their first day of work. If a new hire's vaccination is not complete or information is not received by their start date, the first day of work will be delayed. It is possible in some cases that an offer of employment may be withdrawn.
For additional information on Cornell's Vaccination Compliance Program click here.
The Office of General Counsel ("OGC") includes approximately 20 attorneys and seven staff who provide legal services and advice to all Cornell campuses and units in the United States and abroad. The office operates from two locations: the main Cornell campus in Ithaca, New York and the Weill Cornell Medicine campus in New York City.
This position is based in Ithaca, New York.
What you will do:
The Executive Assistant and Office Manager provides confidential, senior-level executive/administrative support to the vice president and general counsel, oversees the daily operation of the Office of General Counsel (OGC), and supervises the non-attorney staff.
Under the direction of the vice president and general counsel, the executive assistant and office manager will provide administrative and operational oversight for the office in a manner that demonstrates professionalism, collegiality, high ethical standards, confidence, respect, and advancement of the university's core mission and objectives. This position is critical in supporting the integration of the Weill Cornell Medicine and Ithaca OGC locations as one cohesive unit. This position works with a high degree of autonomy and judgment and requires the incumbent to act independently and with confidence in their decision-making ability.
Provide high-level support in furtherance of the vice president and general counsel's internal and external professional responsibilities.
Proactively manage the daily calendar, travel, and communications for the vice president and general counsel. Develop and prepare presentations, conduct topical research, gather appropriate background materials and prepare the vice president for her day.
Manage projects to include drafting information, tracking status and pending deadlines and acting as liaison with others related to project deliverables. Apprise vice president and general counsel of project status and updates and communicate any potential challenges.
Supervise non-attorney staff by providing direction, training, problem-solving, and performance management.
Facilitate support for the attorneys in furtherance of the work of the office.
Oversee office financial activities, including but not limited to developing and monitoring the office budget, managing office financial accounts, approving financial transactions, and facilitating review and payment of outside counsel legal expenses; manage the human resources and payroll functions for the office.Serve as primary liaison with the human resources division.
Develop and maintain the office's standard operating procedures and calendar.
Oversee the re-design of and ongoing updates to the office website.
Minimum Requirements.
The successful candidate will have:
Bachelor's degree. Master's degree in public administration (MPA), business management, or business administration (MBA) or similar advanced degree is preferred.
Three to five years minimum of relevant professional experience in positions that required the qualifications and competencies listed below, including but not limited to confidential assistant to an executive-level leader (within higher education, preferred), office manager, or law office manager.
Supervisory experience.
Eligibility for or current notary certification.
Advanced knowledge of Microsoft Office suite and other business software programs, and experience with using business software to develop presentations and other work products in various formats to meet client needs and expectations. Experience with Mac operating system is preferred.
Demonstrated ability to manage projects with exceptional attention to detail and in a highly organized and timely manner; demonstrated ability to work effectively with minimal oversight in a fast-paced, high-volume, diverse, and intellectually inspiring environment while providing sound, creative, and practical solutions; demonstrated ability to organize information with an analytical mindset to create clear and professionally designed written deliverables.
Demonstrated ability to maintain exceptional ethical standards and consistently exercise sound professional judgment, and handle sensitive and confidential information with tact and discretion, maintain professional confidences, and protect privileged communications.
Demonstrated ability to thrive professionally in a diverse and vibrant setting comparable to a higher education law practice in support of an academic and artistic community of scholars and students.
Demonstrated ability to take direction, work as part of a team, and lead when appropriate by identifying opportunities for self-directed contributions that constructively advance organizational objectives, and work independently, establish and accomplish priorities, coordinate projects and handle multiple tasks simultaneously.
Demonstrated capacity to approach new and complex challenges with a growth mindset, flexibility, creativity,and a measured temperament.
Demonstrated ability to train, motivate, and supervise others; plan and manage budgets and spending.
Core Competencies.
Integrity, honesty, and trustworthiness.
Skill in managing, monitoring, and measuring work performance and progress towards goals.
Commitment to being a life-long learner.
Superior written and verbal communication skills.
Understanding of law office practices, including knowledge of accounting procedures and information systems.
Advanced business and planning acumen.
Proficiency with computers for word processing, data management, spreadsheet analysis, presentations, calendar management, and electronic communications.
General knowledge of Microsoft Office suite of applications and other software programs to develop presentations and work product in a variety of formats to meet client expectations. Experience with Mac operating system is preferred.
Living and Working in Ithaca
Tompkins County is one of Upstate New York's most naturally beautiful, economically prosperous, and intellectually engaging places. For more information about living and working in Ithaca and Tompkins County, please visit: https://www.liveinithaca.org/
No Visa sponsorship is available for this position.
University Job Title:
Exec Staff Asst III
Job Family:
Administration
Level:
F
Pay Rate Type:
Salary
Company:
Endowed
Contact Name:
Brenda Joly
Number of Openings:
0
Job Titles and Pay Ranges:
To learn more about Cornell's non-union staff job titles and pay ranges, see Career Navigator. The final rate of pay for the successful candidate will be determined considering the following criteria:
Prior relevant work or industry experience.
Education level to the extent education is relevant to the position.
Unique applicable skills.
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Employment Assistance:
For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email mycareer@cornell.edu.
If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell University's Office of Institutional Equity and Title IX at voice (607) 255-2242, or email at equity@cornell.edu.
Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also visit the office of Workforce Recruitment and Retention Monday - Friday between the hours of 8:30 a.m. - 4:30 p.m. to use a dedicated workstation to complete an online application.
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EEO Statement:
Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university's mission of teaching, discovery, and engagement.
2022-04-29-07:00
