Business Title: Program Coordinator, Public Records
Location: WSU PULLMAN CAMPUS
Employee Type: Classified
Job Family: Civil Service - OT Eligible
COVID-19 Vaccine Information:
In accordance with Washington State Governor's Proclamation 21.14.3, as a condition of employment, you must be fully vaccinated or have an approved medical/religious accommodation by time of hire. People are considered fully vaccinated two weeks after receiving their last shot in a vaccine series. Full vaccination status or an approved accommodation will be verified prior to your first day of work. Should you not be fully vaccinated or have an approved medical/religious accommodation you will not be able to start employment with WSU. Information regarding vaccine verification and/or requesting a medical/religious accommodationis available at https://hrs.wsu.edu/covid-19/vax-verification/. Please contact HRS at firstname.lastname@example.org or 509-335-4521 if you have questions.
Summary of Duties:
Under general direction, this position assists the Public Records Manager in receiving, logging, reviewing, and processing records responsive to public records requests, including creating correspondence and maintaining accurate records and files. The program coordinator utilizes an online portal to collect records from record holders system wide and to release them to requester. Records are processed using a variety of software applications and consultation with the Public Records Manager and the Attorney General's Office, when appropriate. The incumbent communicates frequently with individuals from every part of the WSU community through written correspondence and phone contact. This position receives ongoing training to ensure compliance with regulations and standards expected of the office.
The Public Records Program goal is to fulfill PRR's in a timely and efficient manner while complying with federal & state law and University policy; incumbent supports those goals by assisting Public Manager with program activities as outlined in the duties performed.
High school graduation or equivalent AND two years of experience in the program specialty OR equivalent education/experience.
Ability to maintain strict confidentiality.
Demonstrated skill in organization, attention to detail, and proficient reading of the English language for content.
Demonstrated excellent interpersonal, written, and oral communication skills.
Demonstrated proficiency in the use of Microsoft Office applications.
Demonstrated ability to work effectively and harmoniously with intern al and external
Demonstrated experience meeting deadlines.
Experience working as an administrative or legal assistant performing duties as referenced in the summary of duties above.
Area/College: Finance & Administration Department Name: Public Records City, State, Zip: Pullman, WA 99164 Department Link: public-records.wsu.edu Monthly Salary: Range 38, $3,096.00 - $4,013.00 (Step A through L) Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28. Posting Close Date: This position has been re-posted. Screening has begun and will remain ongoing until he vacancy has been filled. Background Check: This position has been designated by the department to require a background check. Application Instructions: Applicants must attach the following documents to their online application: 1) resume 2) a cover letter and 3) contact information for professional references. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.
Time Type: Full time
Position Term: 12 Month
WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.
WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.
WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or email@example.com.
Founded in 1890 in Pullman, Washington State University (WSU) is Washington’s land-grant university with an overarching mission of improving the quality of life for all citizens – locally, nationally, and globally. WSU is committed to innovation and excellence in research and scholarship. WSU has a current enrollment of over 30,000 undergraduate, graduate, and professional students and approximately 6,000 faculty and staff at its five campuses (Pullman, Spokane, Tri-Cities, Vancouver, and Everett), as well as its numerous other locations across the State of Washington and online through its Global Campus. U.S. News & World Report's 2016 "America's Best Colleges" rankings place WSU in the top 75 public national universities. WSU was one of only three Northwest universities to be placed in the top two tiers, along with the University of Washington and the University of Oregon. WSU is ranked as a "highest research activity" institution by the Carnegie Foundation and is in the top 12 percent of research universities as reported by the National Science Foundation. Also, WSU was recognized by the Carnegie Foundation for the Advancement of Teaching for its engagement activities with its C...ommunity Engagement Classification.WSU employs approximately 6,000 faculty and professional staff and the University deeply values diversity among its faculty, students, and staff. WSU students represent diverse social, economic, and ethnic backgrounds: approximately 10 percent of WSU students hail from outside the state of Washington, and approximately 6.8 percent are international students. WSU annually awards more than $280 million in scholarships and financial aid to approximately 17,000 undergraduate students.