SCHOOL/UNIT DESCRIPTION: Dean of Research / Office of Technology Licensing: The Office of Technology Licensing (OTL) was established in 1970 to manage the intellectual property assets of Stanford University. OTL evaluates, markets, and licenses technology owned by the University. OTL's mission is to encourage effective technology transfer for the public benefit as well as generating royalty income for Stanford to benefit research and education. OTL is one of the country's most active offices in the field of technology transfer from the university to industry. Our staff, most of whom are professionals engaged directly in licensing, manages over 3,000 active dockets.
Our VPDoR Diversity Journey: * We create a hub of innovation through the power of diversity of disciplines and people. * We provide equitable access and opportunity to all members of the community in order to do their best work, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. * We listen to and value all colleagues who bring diverse perspectives to the advancement and development of a respectful community. * We promote a culture of belonging, equity, and safety. * We embed these values in excellence of education, research, and operation.
POSITION SUMMARY: The Office of Technology Licensing (OTL) is looking for an Intellectual Property Specialist to help with managing OTL's patent portfolio, with limited supervision. This role is expected to collaborate with inventors, companies, patent attorneys, Stanford's Office of General Counsel (OGC) and Technology Licensing Associates (TLAs) to support the protection and commercialization of Stanford's intellectual property, including patents, trademarks, copyrights, and all other forms of IP. Specific responsibilities of this position include coordinating IP data and communications between stakeholders to ensure Stanford's IP interests are maintained. This is a 100% FTE, benefits-eligible position. For consideration, please submit resume. All final candidates must complete a background check.
CORE DUTIES: * Provide status updates and advise others on the patenting process. Track patenting progress, deadlines and key decision points, and provide regular consolidated information to each TLAs, along with recommendations for next steps. * Correspond with inventors and licensees as needed in support of outside counsel; schedule meetings with TLA(s), inventors, external parties, and other internal staff to coordinate and develop strategies and obtain input on key decisions, and instruct outside counsel accordingly. * Work with outside law firms to initiate patent-related work, and monitor patent filings, prosecution and associated timelines. Provide guidance to outside counsel on Stanford's operating approach and help coordinate inventor and licensee interactions as necessary. * Establish and maintain electronic records for patents, copyright, trademark and other content. Query database and produce reports as needed. * Serve as an OTL specialist in managing and educating about particular forms of IP, i.e. patents, trademarks, copyrights in software or content, including copyright assignments. Provide guidance on open source and interface with the Stanford Digital Repository. * Advise TLAs on attorney choice and coordinate engagement process with OGC and new outside counsel. Review and approve attorney bills for accuracy, including reimbursements from licensees. Develop and track metrics on attorney firms. * Coordinate with licensing associates and licensees, as applicable, to negotiate resolution in the event of billing disputes. * Coordinate with TLAs, licensees and outside counsel to ensure timely decisions and payments for patent annuities. * Contribute to the development and implementation of process improvements. Proactively follow and enhance Standard Operating Procedures for the IP Management Group and collaborate with other OTL groups as needed to meet OTL's goals.
Education & Experience: Bachelor's degree and at least one year of experience working with in-house or outside patent counsel to manage the patenting process, or multiple years of relevant experience, or an equivalent combination of education and relevant work experience.
Knowledge, Skills and Abilities: * Excellent oral and written communication skills. * Strong attention to detail, with the ability to understand the big picture and longer term goals. * Excellent judgment to know when to elevate unusual cases to more experienced colleagues. * Proven ability to manage a high volume workload and a multitude of constantly changing priorities in a fast-paced environment. * Demonstrated ability to take initiative, prioritize workload, follow up with diverse stakeholders, meet deadlines, and work productively both on an independent basis and as a collaborative member of a team. * Demonstrated ability to use complex databases, word processing and spreadsheet software
Certifications and Licenses: None
PHYSICAL REQUIREMENTS*: * Frequently perform desk based computer tasks, seated work and use light/ fine grasping. * Occasionally stand, walk, use a telephone, lift, carry, push, and pull objects that weigh up to 10 pounds. * Rarely writes by hand. * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
WORKING CONDITIONS: * None
WORK STANDARDS: * Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. * Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. * Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Why Stanford is for You Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with: * Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. * A caring culture. We provide superb retirement plans, generous time-off, and family care resources. * A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. * Discovery and fun. Stroll through historic sculptures, trails, and museums. * Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Why work at Stanford?Stanford University has changed the world, over and over again.We are one of Silicon Valley's largest employers - and also one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work. At the same time, our traditions of respect and collaboration sustain a humane, supportive environment in which to pursue your life and your career.At Stanford you'll work with bright, diverse, dedicated people. You'll find encouragement to learn and grow. You'll enjoy excellent benefits and an outstanding environment. How will it change you?