NAELA's CareerCenter

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APPLICATION INSTRUCTIONS:

• Interested applicants should submit the following materials with their application:
  1. Cover Letter 
  2. Resume

TYPE OF POSITION/EMPLOYMENT CATEGORY: Full-Time, Staff

DEPARTMENT: Registrar

SCHEDULE: Monday - Friday (9:00am to 5:00pm), One night a week, until 7:00pm and occasionally to cover for others.

REMOTE WORK ELIGILITY: No

HOURS/WEEK and MONTHS/YEAR: 35 hours/week and 52 weeks/year

LOCATION: Molloy University Main Campus (1000 Hempstead Ave, Rockville Center NY 11571

• Occasional travel required: One day training events on occasion locally.

ANNUAL SALARY: Molloy utilizes a salary calculation tool that is designed to treat all University employees fairly and maintain internal equity with-in our compensation structure. Salary for individual incumbents are determined by skills and knowledge, position relevant experience,  and equity within the University.

FLSA STATUS: Non-Exempt (Hourly)

GENERAL PURPOSE 

The Registrar's Office provides quality services and support to faculty, students, administrators, alumni and external community through timely and accurate handling of enrollment activities and records according to academic policies, professional standards and governmental regulations, consistent with Molloy’s educational mission and strategic goals.

ESSENTIAL DUTIES AND RESPONSIBILITIES 

1. Manage office supplies. Inventory and order supplies.

• Mange office budget, purchase orders, invoices, payment and issues
• Assist Registrar and Associate Registrars with correspondence
• Daily student records services via in-person, phone and emails, including registrations, withdrawals, questions
• Handle Academic Scheduling Course Changes, notifications to students for changes and cancellations
• Assist, advise and counsel students, faculty, advisors and campus administrators with questions about academic records
• Assistance for students, advisors and faculty using Lion’s Den portal
• Record student changes to name, address or biographical data
• Use Internet Processing software for input of Personal Info and Emergency Contact Information
• Create advisor accounts for new advisors
• Enrollment verifications
• Degree verification issues in the NSC software
• Support for students, advisors and faculty using degree audit in Lion’s Den
• Use software for electronic records for scanning, saving and retrieving records. Aid in yearly shredding of older records 
• Transcript request processing and maintenance of records; Handle transcript deposits for checks to Bursar.
• Scanning documents; organizing archived materials online 
• Not Attending Reporting – Update records for students and notifications to Bursar and Financial Aid.
• Assist in projects related to data validation and legacy records
• National Student Clearinghouse data maintenance, as assigned
• Assist with proof-reading and editing for catalog and publications
• following notification to students and with clearance of the Molloy attorney
• Verify professional certifications (licensing, boards and certifications): Maintain copies
• Understand the college catalog particularly academic policy and degree requirements; assist with proofing as assigned

2. Outstanding customer services to students, faculty, administrators and the public for all office services. Guide, assist, advise and counsel on academic policies in the catalogs, student handbooks, the web and other media. Follow governmental regulations and laws for student privacy and rights for FERPA, Title IX, American Disabilities Act and Rehabilitation Acts, Solomon Act, NY State and any others that apply. Support the mission and goals of Molloy College in performance of job. This position will change or expand as the software and new technologies emerge. Special projects or new responsibilities may be assigned. Job training and skills development as needed through opportunities in HR and off-campus.

REQUIRED MINIMUM QUALIFICATIONS

• Bachelor's Degree 
• Microsoft Office Suite (Excel, Outlook, PowerPoint, Word)
• Databases (SIS, Scanning, Diploma)
• Jenzabar Software 
• Infomaker beginning/reports
• Image Silo
• 1-3 years of work related experience

About Molloy University - Rockville Centre, NY

Molloy University, an independent, Catholic university rooted in the Dominican tradition of study, spirituality, service and community, is committed to academic excellence with respect for each person. Through transformative education, Molloy promotes a lifelong search for truth and the development of ethical leadership.

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