The Executive Officer (“EO”) has wide range of duties including ensuring that the business of the Board of License Commissioners (“Board”) and the Pole and Conduit Commission (“P&C”) are completed. The EO is the main administrative staff person for the Board and P&C and conducts or oversees all administrative matters for the Board and P&C members, and in particular for the Chair of the License Commission. The EO must respond to all inquiries sent to the Board, and those from the Board. Serves as a communication conduit with other departments, staff, businesses, applicants, licensees and outside persons or agencies. Supervises the License Commission’s Department administrative staff and assists with their tasks.
ESSENTIAL DUTIES AND RESPONSIBILITIES: Core responsibilities of this position include, but are not limited to, the following:
Interacts daily with the public and other City employees and departm
Assists any person with questions as to the License Commission’s procedures including but not limited to application procedure for any matter related to the department’s business or the Board or P&C processes.
Communicates with hearing witnesses, licensees, license applicants and lawyers, along or with others present, for the purpose of transmitting such communications to the Board or P&C.
Responsible for answering all calls, emails, correspondence, or verbal inquiries assigned by the Chair of License Commission and their designee
Processes new and renewal applications, keeps, creates, and maintains files, processes and tracks fees and fines, and processes background checks. Assists the staff with any task that is necessary and responds to their inquiries.
Enters data, retrieves data, creates/run reports from data in various da
Accounts and maintains accurate records of all applications, permits, fines and payments.
Acts as Keeper of Records, maintains all records of the Department, Board and P&C, and responds in coordination with and under the direction of the City’s Public Records Access Officer to all public information requests including but not limited to collecting all data and documents necessary for the response.
Attends, conducts, and assists at public hearings/meetings, drafts reports, decisions, opinions, minutes, agendas, notices, correspondence, and related assignments provided by the Chair or its designees.
Supervises or sets up of hearings, publication of notice in local papers and notice to abutters. Conducts research and advises or provides input to the Board and P&C on the issuance or denial of applications, including but not limited to whether applications are in compliance with procedures, policies, rules, and regulations.
Assists in the drafting or preparation of affidavits and court pleadings and appears as key witness on behalf of and representative of the Board and P&C in court, Alcoholic Beverages Control Commission or any other public or administrative body in conjunction and cooperation with the City Solicitor’s Office.
Gathers information and provides input to the Chair on personnel matters.
Reviews staff’s work, trains and/or recommends staff for training, and issues discipline when necessary and at the direction of the Chair, or in its stead when the Chair has designated as such.
Coordinates with police, fire and other departments, the courts and other agencies related to the enforcement of licensing laws.
Prepares instructional material for community groups, licensees, and the public generally.
Performs related duties as assigned.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Legal background/education, or legal work experience of at least 2 years required.
Must have extensive knowledge of general office procedures and supervisory experience (at least 3 years).
Excellent interpersonal skills, able to mediate and diffuse situations, and to effectively and professionally communicate orally and in writing.
Ability to work individually or collaboratively with limited direct supervision and in an effective, timely and professional mann
Must be highly motivated, reliable, and possess a positive, enthusiastic, professional attitude and outloo
Must be able to be trained to use equipment necessary, including but not limited to data collection software, to perform duties.
Ability to do research and comprehend various codes, laws, rules, and regulation
Quick learner, excellent organizational skills, diligent follow-up, record-keeping, and attention to detail.
Must be able to use and be comfortable with using word processors, tablets, and other electronic devic
Must have knowledge of Microsoft Office, Windows.
Must be computer literate as all work is done online including use of web based permitting systems.
The City of Cambridge’s workforce, like the community it serves, is diverse. Applicants must have the ability to work and interact effectively with individuals and groups with a variety of identities, cultures, backgrounds, and ideologies.
JD degree preferred.
Municipal licensing experience highly preferred.
APPLICATION PROCEDURE: Submit your resume and cover letter via email to: email@example.com or to the Personnel Dept, Room 309, City Hall, 795 Massachusetts Avenue, Cambridge MA 02139. Fax 617-349-4312. Although the job is open until filled, the first round of application review will be December 2, 2022. We are an AA/EEO Employer.
The City of Cambridge, MA is a public agency and a political subdivision of the Commonwealth of Massachusetts. It is a thriving city that values its diversity and rich multi-cultural heritage. With over 2000 employees working in more than 40 different departments, the City of Cambridge is an organization committed to excellence in public service.