Job ID: 2022-15826 Type: Full-Time # of Openings: 1 Category: Public Safety, Security, and Emergency Services
The Department of Public Safety (DPS) is the primary department charged with creating a safe and secure environment at Princeton University. DPS operates 24 hours a day, 365 days a year, and is comprised of 111 staff members. The department consists of professional University police, security officers, dispatchers and administrators dedicated to providing best-in-class service to the community.
DPS was originally recognized and awarded Law Enforcement Accreditation from the Commission on Accreditation for Law Enforcement Agencies (CALEA) in July 2015 and subsequently awarded reaccreditation status in July 2018 and July 25, 2022. CALEA serves as the “International Gold Standard for Public Safety Agencies” and oversees a rigorous accreditation process. In addition, DPS was awarded accreditation status on March 14, 2019 and subsequently awarded reaccreditation status on March 10, 2022 by the New Jersey State Association of Chiefs of Police Law Enforcement Accreditation Commission (NJLEAC). These awards are a mark of professional excellence and signifies that we have earned these distinguished honors through continued compliance with CALEA/NJLEAC Standards. Throughout these processes, we established and implemented policies and practices that meet or exceed the National and State standards, to serve both the Department and the community well in the future.
The Training Coordinator (TC) is an exempt non-sworn DPS administrator who reports directly to the Administrative Lieutenant. The TC is responsible for coordinating and directing a number of DPS administrative functions. This includes, managing the Department’s training program; processing overtime assignments for details, specialized research projects, as well as writing and producing reports for various Department projects as assigned.
DPS is a 24/7, 365-day operation and may require the TC to work a flexible schedule. The TC must be able to respond to serious campus emergency operations to assist the Core Team and provide DPS support activities. The schedule will be, Monday – Friday, 12:00pm – 8:00pm.
The TC will support the designing, coordinating and delivering internal and external learning solutions comprised of traditional classroom training, module web-based training, e-learning and support materials. The TC will develop a consistent learning experience that supports all DPS employees, aligns with organizational strategic objectives and meets all mandated training guidelines including, but no limited to the:
Attorney General (AG),
Mercer County Prosecutor’s Office (MCPO),
Environmental Health and Safety (EHS),
Human Resources (HR), and
Department of Public Safety (DPS) standards.
In collaboration with the Administrative Lieutenant, the TC will be responsible for researching and selecting the best platform to develop, deliver training materials and to track training hours by employee and unit. This position requires staying current with cutting edge adult learning methods and working with supervisors in each unit (Patrol, the Communication Center, Firestone Library, the Art Museum and administrative staff) to identify the training needs of their area and to recommend training programs to support their success. Once the supervisor finalizes the training needed, the TC should arrange and schedule the training.
The Training Coordinator must be able to handle the following responsibilities with minimal supervision:
Maintain records of courses offered, attendance during local training activities, and issue certificates to acknowledge successful completion of training programs.
Electronically scan and file copies of completed training courses that staff members have successfully completed.
Maintain annual training calendar and ensure department completes various mandatory training requirements of the Department, University, County, and State, as well as meet the accreditation standards for CALEA and NJSACOP.
Knowledge of teaching principles, methods, tools and techniques, and their application to law enforcement training programs.
Knowledge of principles, methods, and problems involved in planning, organization, and administration of law enforcement training.
Ability to establish and maintain cooperative working relationships.
Serve as a liaison with various University departments to arrange required training.
Serve as a liaison with local, state and federal agencies on training activities.
Maintain relationships with third party vendors and outside instructors.
Will be required to learn various types of electronic and/or manual recording and information systems used by the Department.
Ability to exercise independent judgment in evaluating situations and making decisions.
Prepare and implement periodic examinations designed to measure participants’ knowledge in specific subjects and maintain records of results and findings.
Prepare and implement training surveys to evaluate and critique training to determine effectiveness of training course, instruction method and supplemental material and training aides, as well as receive general feedback.
Prepare clear, sound, accurate, and informative reports on training programs and activities containing findings, conclusions, and recommendations.
Plan and develop orientation classes for new employees, and provide on-boarding assistance.
Prepare required forms to report new appointments of law enforcement officers to New Jersey Police Training Commission and verify no training deficiencies exist, or what requirements must be satisfied for employment.
Assist firearms staff with the planning, scheduling, and record keeping for periodic firearms qualifications.
Schedule facilities, equipment and necessary materials; select audiovisual material to be used; and invite other experts in the field to give lectures and presentations.
Confer with administration to devise plans and identify needs within the department to further the training and competence of staff.
Maintain various types of records and files.
Track courses taught by DPS staff.
Work with department partners (SOM & Dispatch) to administer an in-house security officer training program to track progress and development of non-sworn staff.
Electronically and/or manually receive and process requests for elective training.
Schedule and notify staff of upcoming training, as well as log training in department scheduling software.
Collect course catalogs from various police academies.
Develop training matrix for tracking officer’s professional development and ensuring they are introduced to advanced concepts or specialized training opportunities appropriate for their current assignment or length of service.
Develop and maintain lesson plans for internal DPS training topics.
As part of the administrative team research, develop and manage special projects outside of training that are assigned. Examples include recruitment, retention, and onboarding.
Uploading training materials into PowerDMS and monitor the completion process.
Create training certificates when necessary.
Co-ordinate with the Associate Director of Support Service, their designee and their assistant for Overtime (OT) assignments
Check OT bins for pending assignments.
File OT after it has been awarded
Learn and consistently implement applicable fairness rotation(s) for FOP and SPFPA and to apply the posting matrix – police vs. EST vs. security
Work collectively with patrol supervision when assigning OT
Must understand the process and policies associated with OT management.
Ability to answer questions by email or text off-hours due to conflicts in OT assignments.
Must be able to:
Work with the LTs and on-duty supervisors when needed to assign mandatory assignments
Assign all voluntary OT assignments according to policy
Go through several online POSS web training
Address last minute OT details and get them fully staffed
Answer questions pertaining to OT jobs that have been assigned
Multitask, assigning multiple jobs with multiple officers and to remain focused
Understand and interpret collective bargaining agreements.
Collect and maintain OT and event data
Associate Degree required or equivalent education and professional experience
2-3 years previous experience as a training coordinator
Ability to master technology in the development and delivery of training
Intermediate to advanced knowledge of:
Police records management principles, practices and methods
City, State and Federal laws, codes and regulations governing police records management
Personal computers, hardware and software including POSS, PowerDMS, databases, Outlook, Word, Excel and PowerPoint
Police department policies and procedures
Demonstrated skill in:
Compiling and maintaining complex and extensive records
Applying Police records management laws, rules and regulations
Effective oral and written communication
Prioritizing a high volume of work
Preparing accurate reports
Planning and coordinating multiple projects
Working under significant time constraints and pressure to meet deadlines.
Must possess excellent:
Organizational and time-management skills
Judgment and discretion in handling sensitive and confidential matters
Interpersonal skills and a high degree of professionalism
Oral and written communication skills
Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW
Princeton University is a vibrant community of scholarship and learning that stands in the nation's service and in the service of all nations. Chartered in 1746, Princeton is the fourth-oldest college in the United States. Princeton is an independent, coeducational, nondenominational institution that provides undergraduate and graduate instruction in the humanities, social sciences, natural sciences and engineering.As a world-renowned research university, Princeton seeks to achieve the highest levels of distinction in the discovery and transmission of knowledge and understanding. At the same time, Princeton is distinctive among research universities in its commitment to undergraduate teaching.Today, more than 1,100 faculty members instruct approximately 5,200 undergraduate students and 2,600 graduate students. The University's generous financial aid program ensures that talented students from all economic backgrounds can afford a Princeton education.