NAELA's CareerCenter

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This professional position reports to the Business Manager within OTD and performs a broad range of business and administrative support, and contract support to ensure the ongoing and efficient operation of OTD and in furtherance of the institute's mission. Work on special projects as needed.

Interacts with the Salk faculty, researchers, administration and staff, as well as third parties that work with the Institute, requiring strong communication skills, tact, discretion, good judgment, and attention to detail, consistent with the values and standards of professionalism of OTD. Demonstrates independent and effective decision-making, analytical and problem-solving skills and the ability to manage multiple, complex and concurrent projects or tasks, re-prioritizing as needed. Meets deadlines and works well under pressure. Recognizes the necessity for, and effectively preserves and maintains, confidential communications and legally privileged information. Develops and maintains good working relationships. Able to work both independently and collaboratively; takes initiative as well as seeks and accepts direction as needed. The successful candidate must be able to recognize issues, propose possible resolutions, follow-up, and solve problems, positively and professionally.

Business Support: This position is responsible for processing incoming receivables with coding for Finance Department. Responsibilities include full cycle knowledge of the department's business processes. Performs general office duties, including data entry, reception, scheduling, ordering supplies, printing, copying, office & equipment maintenance. Incumbent is expected to exercise judgment in accordance with well-established policies, procedures, and techniques.

Administrative Support: This position is also responsible for providing administrative support and performs a variety of clerical and office management duties for the department and assists the OTD team members as needed. Functions include, but are not limited to, input and update of internal database (Wellspring) related to research disclosures, invention disclosures, patent applications and patents, confidentiality agreements, and other agreements; updating OTD website on Salk main site, according to established guidelines set by Salk; updates Linkedln and/or any other social media sites established. Follows established electronic filing systems, organizing documents and applications. Assists in obtaining signatures from Institute and third­ party clients on patent-related or other legal documents. Screens and directs telephone calls appropriately, using a high degree of diplomacy and judgment. Must perform duties with high quality customer service with courtesy and confidentiality. Schedules meetings and manages OTD calendar and events.

Material Transfer Agreement (MTA) Support: This position will provide contract support for handling of material transfer agreements (MTAs) as instructed and working in collaboration with the MTA Coordinator. Prepares form MTAs, and finalization of material transfer and related agreements (approximately 800 agreements processed per year in OTD). Assists in producing and providing agreements to academic labs, which includes overseeing proper completion of agreements, obtaining proper authorized signatures, and coordinating with related institutions. Assists with the coordination of MTAs for departing researchers who wish to transport biological materials. Assists with entering and updating MTAs and other related agreements in OTD's internal database (Wellspring).

Perform assigned tasks in areas related to business office support, including, but not limited to:

Perform assigned tasks in areas related to material transfer agreements, and other related agreements, which may include:

The incumbent in this position will be constantly grasping, handling, seeing, sitting, talking, communicating, and working inside.

 

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)