If you enjoy working with team members whose defining characteristics are achievement, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Human Resources Department in our Washington D.C. office as a Human Resources Specialist.
Under general oversight, the Human Resources Specialist provides specialist-level HR support to the Washington office. Work as a team with other Washington and U.S. HR departmental personnel to achieve departmental goals and objectives and to balance workload.
Essential Functions:
Execution and oversight of all on-boarding processes for business services including HR processes, new hire orientation scheduling and execution, and tracking of information and paperwork. Partner with HR Coordinator on aspects of onboarding processes and act as a mentor and back-up on attorney hires
Administers short- and long-term disability and workers’ compensation programs for DC attorneys and business services including, calculating dates, preparing forms, answering questions from personnel and management, monitoring absences, maintaining the LOA and workers comp spreadsheets, and problem-solving with personnel and insurance providers including providing updates to Labor and US Benefits
Partners with HR Manager on projects and office programs such as, Staff Appreciation and Milestone, training initiatives, and well-being events and programming, vendor on-site visits/ demonstrations/ open enrollment meetings
Responsible for temporary staff arrival/departure notification emails to office; coordinate and conduct temp staff on-boarding orientation; maintain list of on-site temp staff, temp files and paperwork, and emergency contact folder
Primary person responsible for auditing business services workflows in the HRIS software for various employment transactions and related administrative processes
Assumes primary lead on firm’s participation in annual two regional salary surveys and maintains department compensation reports
Works with HR Manager on proposing, developing and implementing systems and procedures to support the efficient operation and productivity of the department
Acts as back-up to HR Coordinator on all separations, completing employment verification requests and in all other areas of responsibility
Oversite of year-end attendance reconciliation for business services working with HR Coordinator
Maintains professional skills and relationships with various professional regional and national associations such as SHRM an ALA
Additional duties and projects as requested or required
Maintains confidentiality on all sensitive issues
Qualifications:
Education/Training/Certifications
Bachelor’s degree in a related field. An equivalent combination of education and/or experience may be considered in lieu of the degree when the experience has been directly related to the functions of the job
3 years+ of progressive HR experience in a professional services environment. Law firm experience highly preferred
Technical Skills
Proficiency in Microsoft Office products
Knowledge of software tools such as PeopleSoft and iManage a plus; experience with similar database tools for applicant tracking (iCIMS) HR information a plus; proficiency with MS Office Suite applications including Excel, Word and Outlook required
Proficiency in virtual platforms such as WebEx and Zoom
Performance Traits
Ability to multi-task, take initiative, prioritize work and meet deadlines, strong service orientation, attention to detail and accuracy; high degree of professionalism; ability to handle confidential and sensitive information with the appropriate discretion; excellent verbal, written, organizational and interpersonal skills
Strong written and verbal communication skills, able to communicate effectively and in a professional manner with all levels of the Firm and outside vendors
Ability to work in a diverse team environment and effectively support the demanding needs of the Firm
Ability to work under pressure, meet deadlines with shifting priorities
Must be a self-starter with a high level of initiative
Strong customer service skills, able to anticipate needs and exercise independent judgment
Strong attention to detail, organizational skills and the ability to handle multiple projects
Maintains confidentiality and exercises discretion
Exercises solid strategic thinking and problem-solving skills
Management Accountabilities
Project management as assigned
Physical Requirements
May require occasional lifting of up to 20 lbs
Mayer Brown currently follows a hybrid schedule, generally three (3) days in the office and two (2) days working from home each week.
The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.
The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.
We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD&D insurance, 401 (k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Mayer Brown LLP is a leading global law firm with offices in 26 key business centers across the Americas, Asia, Europe and the Middle East. We are a collegial, collaborative and diverse firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support and development they need to grow, thrive and realize their greatest potential. If you enjoy working with team members whose defining characteristics are achievement, initiative, professionalism, responsiveness and adaptability, you may be the person we are seeking.
We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD&D insurance, 401 (k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran
