San Simeon, California
San Simeon, California
St. Louis, Missouri
Los Angeles, California
Los Angeles, California
Conway, South Carolina
Santa Cruz, California
New York, New York
Posted: 16-Apr-23
Location: Southlake, Texas
Type: Full Time
Salary: $75,000+
Required Education:
About The Clariden School:
The Clariden School is a not-for-profit, private, fully-accredited, college-preparatory school serving students PreK – Grade 12 in North Texas (Dallas-Fort Worth area). Clariden works to ignite student curiosity and problem-solving skills by first providing a program that addresses the whole student. With a focus on STEAM (Science, Technology, Engineering, Arts, and Math), character-based kindness, and hands-on field study, our goal is to equip students for the jobs of tomorrow and to be contributing citizens in their local & global communities.
Faculty and staff members at The Clariden School are expected to be respectful, responsible, self-directed, growth-minded individuals who are interested in not only educating and working with students but also professionally developing and honing their skills as a member of Clariden’s professional team.
Reports to: Head of School
Position Summary:
The Business Manager performs and provides management of the following Business Office functions: accounting, budgeting, financial reporting, analysis, risk management, banking, human resources, payroll, purchasing, receivables, payables, cash management, and financial assistance. The position reports directly to the Head of School and works closely with the Finance, Facilities/Technology, and Strategic Planning committees of our Board of Directors. Maintains professional relationships with the school’s banks, lawyers, auditors, insurance and benefit brokers, government regulators, architects, contractors, and vendors.
Financial and Accounting Functions:
- Create accrual based quarterly financial statements for the school, making entries in Quickbooks, posting accounts receivable and payable, performing bank reconciliations, and analyzing variances.
- Coordinate and support annual financial statement, audit and tax return preparation through outside professionals.
- Bill and invoice families for tuition, special programs, and other amounts due, while maintaining excellent customer relations. Experience working in management systems like FACTS, Blackbaud, etc. highly desired.
- Enter transactions, family data, create reports and perform research in FACTS related to enrollment and tuition.
- Procure goods and services by placing orders, maintaining the school’s purchase order system, and evaluating and paying invoices.
- Work with HOS and Board to establish policies and procedures which provide adequate internal control capabilities and measures to safeguard the school’s assets.
- Work with HOS and Finance Committee to prepare and monitor a $4 million annual budget, performing reforecasts throughout the year, analyzing budget variances and cash flow results.
- Prepare summary reports, finance committee reports, trend analysis, scorecards, walkforwards, and KPI tracking for Board and Head of School.
- Prepare reports, compliance certifications, and other information required by lenders and loan documents.
- Track and manage spend, loan draws, fundraising etc. for all special projects such as new building construction, major repair projects, and other CAPEX and/or technology projects.
- Manage financial assistance process, including preparation of materials, compilation of data for financial assistance committee, record keeping, notification and follow up.
- Administer and maintain all property, casualty and liability insurance for the school.
- Sales tax management and compliance.
Human Resource Functions:
- Perform and coordinate human resource functions including employee relations, policy documentation, and administration of payroll and benefits.
- Enter and reconcile payroll, stipends, bonuses and other compensation.
- Evaluate and maintain relationship and contracts with the payroll processing company and ensures payroll taxes and reporting are accurate and timely.
- Administer and maintain employee insurance and benefits program and 403B program.
- File and maintain employment records, performance evaluations, goals and employee credentials and licenses.
- Maintain compliance with governmental regulations and changing regulatory environment by staying current on law and regulations that may affect compliance with support from TAAPS, benefits broker, our attorneys and other information providers.
Other Functions:
- Support and fill in for other Administrative positions as needed, including food service, answering parent/student questions, answering the door or phones, participating in or managing school events, accompanying students, visitors and/or vendors/repairmen on campus, and car line duty.
- Support accreditation and accreditation compliance processes by preparing reports and necessary documentation.
- Review/prepare vendor contracts for HOS approval.
- Review and prepare lease agreements for rental of campus facilities.
- Oversee preparation for and compliance with governmental and insurance inspections (e.g., fire alarm system including extinguishers, sprinkler and hydrants, workers compensation site reviews and audits, department of labor audits).
Required Qualifications:
Position requires a college degree, preferably with an accounting or finance concentration. A CPA license, MBA, or other related advanced degree is an asset. Position requires 3-5 years of managerial level accounting and financial business management experience, preferably in an academic environment. Must include experience supervising staff and with budgeting and forecasting. Also requires knowledge of generally accepted accounting principles and experience with automated accounting systems.
Position requires excellent communications skills, and good interpersonal, organizational, leadership, management, and supervisory skills. Position also requires skill in use of accounting software system QuickBooks, FACTS, expert-level Excel knowledge, as well as advanced Word processing and Power Point skills. Position requires the ability to work independently as well as with staff, teachers, parents, and community groups at all times to exhibit a positive attitude, to be self-motivated and to be able to cope successfully with stressful situations, schedules, and deadlines.
The ideal candidate will also set an excellent example for our students, be a trusted and reliable support for Clariden team members and its Board of Directors and maintain utmost professionalism and confidentiality at all times.
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements.
How to Apply:
Please send a letter of interest, resume, and contact information for at least three professional references via e-mail to:
Dr. Jamie Segraves, Head of School
For questions, please call 682-237-0400.
Applications are considered as they are received, and the position is open until filled.
