Administrative Assistant III - OGC Business Operations
Washington University in St. Louis
Location: St. Louis, Missouri
Internal Number: JR74290
The selected individual will provide administrative assistance and legal office support to the Assistant Vice Chancellors and Associate General Counsels, Paralegals and Senior Business Manager of Office of the Vice Chancellor and General Counsel. A key job requirement is the support of the Senior Business Manager in accounting assistant duties and management of electronic invoices in the newly implemented OGC legal and e-billing management software system.
Primary Duties & Responsibilities
Provides administrative assistance and legal office support to the attorneys and staff members of the Office of the General Counsel.
Support of the Senior Business Manager in overall management of electronic invoices in the newly implemented OGC legal and e-billing management software system. Facilitates the entire billing process with external law firms, ensuring compliance with OGC policies and expectations for external representation. Provides reporting on expenses and assists with regular reconciliation with Workday.
Provides accounting assistance for the office by processing accounting transaction requests with Shared Business Services, supplier invoice requests, internal service delivery requests; process expense reports, procurement card transactions in Workday, reviewing for university compliance.Â In coordination with external entities, University personnel and OGC staff, processes payments and maintain files for a wide variety of services, subscriptions, memberships and goods received.
In collaboration with OGC staff, ordesr supplies and equipment. Monitors incorrect orders and damaged goods from vendors, returning for merchandise credit or replacement merchandise.
Greets visitors and supports attorneys as needed in cooperation with other department assistants. Interacts with many university constituents, outside legal counsel, external vendors, and members of the general public.
Performs other duties as assigned, including providing back-up to other administrative assistants as circumstances require.
Experience working in a legal office environment.
Strong accounting or bookkeeping skills.
Knowledge of Washington University systems.
Proficient in Microsoft Office Suite and ability to learn and use legal database application.
Ability to work independently, assume responsibility for completing tasks and exhibit strong time management skills.
Ability to work in a team environment and take instructions from attorneys.
Excellent oral and written communication skills.
Strong attention to detail and excellent organizational skills.
Professional demeanor and strong client service skills.
Excellent analytical and problem-solving skills.
Industrious and exhibit a strong work ethic.
Ability to multi-task and handle a diverse portfolio of work.
Notary Public Commission or willingness to obtain.
High school diploma or equivalent high school certification.
Three years of related experience.
$20.15 - $31.26 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
If you are unable to use our online application system and would like an accommodation, please emailÂ CandidateQuestions@wustl.eduÂ or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? Weâ™ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universityâ™s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.