The Office of the General Counsel (OGC) is responsible for addressing legal issues arising out of the activities of Stanford University, Stanford Health Care and Lucile Salter Packard Children's Hospital at Stanford. The Department of Public Safety (DPS), a division of OGC, exists to provide a safe, secure atmosphere which is conducive to freedom of expression and movement, within the constraints of the Federal, State, and Local laws and ordinances.
Position Summary
The Office of the General Counsel and the Department of Public Safety are seeking a Human Resources Manager 3 to provide the full range of human resources services to both organizations. Reporting directly to the Deputy General Counsel and Managing Attorney with a dotted line to the Director of Public Safety, this position will help support the departments' and university's mission through strategic, innovative, and flexible policies, practices, programs, and services that create and sustain a workplace culture that values providing high quality customer service, fosters employee development and growth, promotes respect and diversity, and supports the integration of the demands of work and life.
The Human Resources Manager will provide human resources support for approximately 35 regular benefits eligible employees working in the Office of the General Counsel plus 50-70 regular benefits eligible employees (both bargaining unit and non-bargaining unit employees) and an additional 50-70 casual employees working in the Department of Public Safety; the estimated effort will be approximately 75% with DPS and 25% with OGC. The Human Resources Manager will provide support in the following areas: employee & labor relations; bargaining unit agreement implementation; benefits, compensation & salary planning; leave management; performance management; diversity, equity, inclusion & belonging; employee support programs & services; HR communications; and recruitment/talent management. Both OGC and DPS work primarily onsite on the beautiful Stanford campus.
Employees working in the Department of Public Safety provide 24/7 services to the Stanford Community including law enforcement, security, emergency and critical incident response. These expectations create unique issues and challenges from a human resources perspective requiring skilled and knowledgeable solutions and responses including occasions when evening or weekend work is required.
CORE DUTIES- not all duties have been included
* Collaborate with senior leadership from both OGC and DPS to define and implement human resources strategy and ensure compliance with applicable law and university policy. These might include recruitment and talent management strategies; employee performance and recognition practices; review and response to employee accommodations; or the development of an employee feedback system. Ensure managers and supervisors are familiar with policies and are following best practices.
* Manage investigations of employee relations issues; ensure adherence to both university performance management/discipline guidelines as well as applicable disciplinary guidelines/regulations. Develop and implement an appropriate resolution including any necessary follow up actions. Requires familiarity with university administrative guide, HR best practices, applicable department and/or county general orders, and Stanford Deputy Sheriff's Association (SDSA) bargaining unit agreement. Provide coaching and advisement to department managerial and supervisory personnel on complex issues.
* Oversee the performance appraisal process for both OGC and DPS personnel to ensure compliance with organization objectives and mission; meet with managers and supervisors to review performance management process, providing guidance to facilitate consistency and fairness in the process. Collaborate with senior staff to develop organizational goals and implement processes that support those objectives. Provide relevant coaching and guidance.
* Manage the annual salary-planning process for both DPS and OGC. Collaborate with assigned compensation partner to receive and implement salary-setting guidelines; communicate annual guidelines with Director of Public Safety and the Deputy General Counsel. Review job classification assignments as necessary and advise managers on appropriate job classifications that are consistent with university guidelines. Implement bonus/incentive programs that are consistent with department and university goals.
* Direct and oversee hiring and recruitment activities for OGC and DPS. Review recruitment efforts of DPS recruitment specialist and OGC hiring team, providing direction to support talent management goals including diversity, equity and inclusion initiatives. Review hiring/retention data in applicable data warehouse(s) and explore/implement options to meet department staffing goals. Draft offer letters and other candidate communications in compliance with university guidelines. Develop complex offers for OGC and DPS; oversee searches to fill positions that have been challenging to fill (specialty legal positions, technology positions, H1B visa employment, etc.).
* Coordinate and manage employee leaves including work related disability leave, personal leaves (employee non-work related, bonding leaves, family temporary disability), work place accommodation requests, etc. Liaison between Stanford's disability and leave office, risk management, and employee and labor relations as needed. Provide training and oversight to department managers and supervisors to ensure consistent compliance with law and policy.
* Oversee and approve human resources transactions submitted for processing. Prepare reports, and analyze data available through local and centralized database resources. Conduct periodic audits of payroll and HR records to ensure accuracy and compliance; review HR data available in OBI and from other data sources; report on department HR metrics as needed for review, budgetary support, etc.
* Oversee interpretation and implementation of the Stanford Deputy Sheriff's Association (SDSA) bargaining unit agreement. Represent DPS in negotiating labor contracts for SDSA members.
Minimum Education and Experience Required
Bachelor's degree and eight years of relevant experience, or a combination of education and relevant experience.
Minimum Knowledge, Skills and Abilities Required
* Demonstrated experience providing management support in a combination of human resources areas including but not limited to employee and labor relations; employment and labor law; compensation; recruiting and hiring; diversity, equity, and inclusion; training and employee development; performance management and coaching; and organizational development.
* Demonstrated interpersonal skills, understanding of group dynamics and a successful record of establishing credibility and trust with a diverse client group.
* Strong analytical, critical thinking, problem solving, judgment, negotiating, influencing and decision-making skills.
* Ability to maintain confidentiality, tact and diplomacy; in this position it will be important to be able to maintain separate distinctions between information pertaining to OGC and information pertaining to DPS.
* Excellent written and oral communication skills; ability to prepare clear and concise reports and deliver presentations and/or training to employees and managers.
* Demonstrated proficiency with applicable business applications (Microsoft Office suite, Taleo, PeopleSoft, Google Drive suite, etc.) and human resources information systems.
* Ability to work in a fast-paced environment and complete work in a timely and accurate manner. Attention to detail is critical to this role.
* Flexibility and calmness in managing a large work volume with minimal supervision under tight deadlines and in pressure situations.
* Strong customer service orientation.
* Desire to learn, accept and promote Department Core Values.
* Constantly perform desk-based computer tasks, occasionally use a telephone.
* Specialized experience and familiarity with law enforcement/collective bargaining unit issues.
Physical Requirements
Frequently stand/walk, sit, use a computer; use a telephone, grasp lightly/fine manipulation. Occasionally reach/work above shoulders, twist/bend/stoop/squat, grasp forcefully, lift/carry/push/pull objects that weigh up to 10 pounds, write by hand, sort/file paperwork. Rarely kneel/crawl, operate foot and/or hand controls.
Working Conditions
* Ability to adjust schedule in order to provide support to employees working non-standard work schedules.
* Willingness to carry a department issued communication device (mobile phone) and respond outside of regular business hours.
* Physical presence in the office is expected.
Work Standards
* Interpersonal Skills: demonstrates the ability to work well with Stanford colleagues including senior staff members and clients and with external organizations.
* Promote a culture of safety: demonstrates a commitment to personal responsibility and a value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
* Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the policies found in the University Administrative Guide, the department General Orders, and applicable department policies and procedures.
The expected pay range for this position is $173,000 to $205,000 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
Special Requirements
* This position is subject to a background investigation and reference checks.
* Must possess and maintain a valid California driver's license.
* Must be available/reachable by phone during non-working hours.
Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
* Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
* A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
* A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
* Discovery and fun. Stroll through historic sculptures, trails, and museums.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
Why work at Stanford?Stanford University has changed the world, over and over again.We are one of Silicon Valley's largest employers - and also one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work. At the same time, our traditions of respect and collaboration sustain a humane, supportive environment in which to pursue your life and your career.At Stanford you'll work with bright, diverse, dedicated people. You'll find encouragement to learn and grow. You'll enjoy excellent benefits and an outstanding environment. How will it change you?
