In 1839, Horace Mann founded Westfield State University as the first public higher education institution without barrier to race, gender or economic class. Westfield State University is committed to a policy of non-discrimination, equal opportunity, diversity and affirmative action. We are dedicated to providing educational, working and living environments that value the diverse backgrounds of all people including minorities, women, veterans, individuals with disabilities and other protected persons, or individuals with diverse cultural backgrounds.
Westfield State is the most residential of the state universities in Massachusetts, with over 60% of our 5600 full-time undergraduate students living on campus. The campus is ideally situated on the edge of the Berkshire Mountains in western Massachusetts just 30 minutes from the thriving cultural centers of Northampton and Amherst, and 1.5 hours from both Boston and Albany.
Campus Title: Human Resources Generalist I State Job Title: Staff Associate Department: Human Resources Job Code: HA5310 FLSA Status: Exempt Funding: 7115-0100 Bargaining Unit: NUP Job Type: Full-Time, Permanent Timeframe: 52 weeks Shift: Monday-Friday, 9:00a.m.-5:00p.m. Regular Days Off: Saturday and Sunday Supervision Received: The Human Resources Generalist reports to the Director of Human Resources Supervision Exercised: May supervise clerical staff and student workers engaged in tasks related to Human Resources. Salary: $58,000-$63,000 (To commensurate with education and experience)
Duties and Responsibilities: Duties include but not limited to: Essential:
Provides administrative support to the AVP of Human Resources on routine, complex, sensitive and confidential matters.
Administers various human resource plans and procedures for all organization personnel and assists in the development of personnel policies and procedure handbooks.
Assist with constructive and timely performance evaluations: Processes Non-Unit, AFSCME and APA employee evaluations, maintains evaluation schedules, and suggests revisions as needed in accordance with the appropriate collective bargaining agreements.
Prepares reports, including the bi-weekly Personnel Changes Report, APA Union Report, and AFSCME Union Report; responds to inquiries from various internal departments and external agencies regarding the same.
Accepts grievance submissions, maintains grievance records, and schedules hearings on behalf of the AVP of Human Resources; attends hearings when requested by the AVP of HR.
In collaboration with Academic Affairs and Payroll, responsible for Human Resources related contractual actions for MSCA: salary calculations for promotions, post-tenure review, and minimum salary calculations; preparation and processing of paperwork associated with faculty reappointments, post-tenure review, promotions, sabbaticals and tenure.
Responsible for faculty immigration matters related to H-1B visas and green cards; works with external immigration attorneys on research and preparation of application materials; maintains immigration records and monitors expiration dates of current faculty visa and green cards; and ensures university compliance with immigration laws.
Aids in the assisting and administering of the university's compensation program; will research job requirements and evaluate job positions to ensure the university is competitive and equitable in the area of salaries; will benchmark jobs against internal survey data and other market intelligence to determine competitive compensation ranges for each position and provide recommendation(s) when necessary.
Assists the HR Director with Banner in processing: purchase orders, payments and vendor contracts, travel documents/travel arrangements and expense reports.
Completes annual CUPA salary surveys for upper and mid-level administration and faculty.
Prepares queries and reports using Warehouse, Access, and Excel; Maintains human resource information system records and compiles reports from the database.
Coordinates distribution of the Conflict of Interest Summary to employees; track acknowledgment of the summary and certification of completion for the online employee Conflict of Interest training to ensure compliance.
Facilitates, maintains and recommend updates to webpage content.
Serves as back-up for processing of campus background checks.
Creates and maintains employee personnel files for current and former employees; Responsible for filing HR and Payroll documents in employee files.
Orders office and printer/copier supplies; arranges for service on printer/copier as needed; orders flowers for funerals; orders sympathy cards and coordinates signatures/mailing; monitors general HR email account and phone line.
Delivers and picks up department mail.
Bachelors Business Administration, HR or related field
Two years of relevant experience
Ability to follow written and oral instructions
Strong verbal and written communication skills
Ability to analyze and determine the applicability of data, to draw conclusions and to make appropriate recommendations
Ability to prepare employment reports and maintain accurate records
Experience in supporting a diverse employee and/or student population and fostering a multicultural environment
Ability to deal tactfully with others
Ability to exercise sound judgment and use discretion in handling confidential information
Ability to work independently and without direct supervision
Higher Education Human Resources experience
Knowledge of quantitative and qualitative research methods
Salary: For the majority of new employees, the minimum starting salary will apply. Specific salary for current Westfield State University employees and individuals currently working for the state of Massachusetts must be calculated individually in accordance with collective bargaining and state policies and procedures.
Disability Accommodations: Westfield State University understands that persons with disabilities may need assistance with the job application process and/or with the interview process. For confidential assistance regarding disability accommodations, please contact the Office of Human Resources at (413) 572-8106.
Background Check: Employment at Westfield State University is contingent upon a background check that is satisfactory to the University. Failure to provide written authorization for a background check will nullify the offer of employment.
An on-line application is required. The successful candidate must submit an official transcript at the time of hire. Interested candidates should electronically attach the following documents:
Contact information for three references *
Copy of unofficial transcript of highest degree
* Provide the contact information for reference providers in the reference section of the online application.
Deadline: The job posting will be open a minimum of ten days and, if needed, will remain open until finalists have been selected.
NOTE: If you need assistance completing your application please contact our online Help Desk. The link to the help desk can be found at the top of the page via Contact Us.
As a condition of employment, you will be required to complete an initial series of COVID vaccination (2 doses of Pfizer/Moderna or 1 dose of J&J) prior to coming to campus. Initial booster doses are strongly encouraged for everyone who is eligible. New employees will be required to provide proof of vaccination to Human Resources prior to onboarding. Employees who require a medical or religious exemption should email Tatyana Horne, Associate Director of Employee Benefits, Recognition & Transitions, at email@example.com.
In 1839, Horace Mann founded Westfield State University as the first public higher education institution without barrier to race, gender or economic class. The University is dedicated to providing educational, working and living environments that value the diverse backgrounds of all people including minorities, women, veterans, individuals with disabilities and other protected persons, or individuals with diverse cultural backgrounds.