Administrative Coordinator- Office of Gender Equity
Internal Number: 216600780
Administrative Coordinator- Office of Gender Equity
Job ID: 2023-17074 Type: Full-Time # of Openings: 1 Category: Administrative Support
The Office of Gender Equity Administrative Coordinator is responsible for managing the documentation related to investigations of sexual misconduct, including managing materials provided by parties and witnesses, preparing materials for production to parties and disciplinary authorities, and properly maintaining the materials, including for possible production in lawsuits and to Office of Civil Rights. The Coordinator will track the progress of each case from start to resolution, and provide ongoing and historical records management for the Vice Provost of Institutional Equity and Diversity that ensures the Universityâ™s compliance with Title IX and obligations enforced by the U.S. Department of Educationâ™s Office of Civil Rights and other applicable laws. The Coordinator will interact regularly with students, faculty and staff members who may be involved in sexual misconduct investigations or reviews. In this capacity, the Coordinator will assist with scheduling, responding to inquiries, and welcoming office visitors. The Coordinator will provide administrative support of a highly complex and responsible nature to the Director and other staff involved in Title IX activities as needed.
Title IX is the federal law prohibiting sex discrimination and sexual misconduct on college campuses.
Manage Documentation of Investigations
Manage and prepare all documentation related to investigations of sexual misconduct, including managing materials provided by parties and witnesses, preparing materials (including redacting identifiable information) for production to parties and disciplinary authorities, and properly maintaining the materials, including for possible production in lawsuits and to Office of Civil Rights.
Solely responsible for preparing all case documents (which may number in the thousands of pages for a single case) and directly producing them to parties (faculty, students, and staff) and their advisers, which includes attorneys. The Coordinator is the final individual to review the documents prior to production to parties and advisers/attorneys and is responsible for ensuring that all relevant and correct documents are included in the relevant parties' case file. This requires independence, autonomy, and attention to detail; errors in this work can result in legal action and significant negative publicity.
Given the sensitive nature of these issues and the significant consequences of these matter, the coordinator needs to be able to work under pressure.
Maintain accurate and complete files, screen mail, handle and respond appropriately to inquiries.
Interact with a wide range of individuals including students, cabinet members, faculty, administrators, and staff members.
Gather, organize, and analyze information and data, and assist in the development of reports.
Assist with presentation materials for students, faculty, and staff.
Schedule regular meetings, compile agendas, coordinate the collection and dissemination of meeting materials, assess materials for completeness, communicate with investigators, and provide other support as needed.
Schedule regular trainings, compile agendas, prepare training materials, record participation statistics.
Prepare annual reports (internal and community)
Responsible for website review, updates and maintenance
Bachelorâ™s degree required
5 or more years of relevant professional experience
Background in legal, investigative, or compliance work (e.g., paralegal or legal assistant)
Strong analytical skills required
Demonstrate highest level of professional judgment, discretion, confidentiality, and tact
Ability to perform in a time sensitive environment and work independently
Ability to maintain objectivity and treat all individuals with respect and empathy
Must be proficient in Microsoft Word, Excel, Access, PowerPoint and SharePoint
Familiarity with basic project management concepts helpful
Experience working independently with minimal supervision
Demonstrated ability to handle multiple responsibilities concurrently and work independently in a fast-paced and dynamic environment
Strong work ethic; attention to detail; commitment to completing work on a timely basis and at the highest level of accuracy and quality.
Ability to set priorities, balance multiple demands, and shift direction quickly.
Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS
Princeton University is a vibrant community of scholarship and learning that stands in the nation's service and in the service of all nations. Chartered in 1746, Princeton is the fourth-oldest college in the United States. Princeton is an independent, coeducational, nondenominational institution that provides undergraduate and graduate instruction in the humanities, social sciences, natural sciences and engineering.As a world-renowned research university, Princeton seeks to achieve the highest levels of distinction in the discovery and transmission of knowledge and understanding. At the same time, Princeton is distinctive among research universities in its commitment to undergraduate teaching.Today, more than 1,100 faculty members instruct approximately 5,200 undergraduate students and 2,600 graduate students. The University's generous financial aid program ensures that talented students from all economic backgrounds can afford a Princeton education.