NAELA's CareerCenter

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I.         Purpose of Position

To assist legal department personnel research, organize, analyze, draft, and prepare a variety of written materials supporting AdvaMed’s legal policy work, and internal legal and governance matters.

The Paralegal will also manage (1) the Legal department (internal) SharePoint site; (2) all Legal and Compliance policy content on AdvaMed.org, as well as provide administrative support for department personnel.

II.        Essential Duties of Position

Legal Policy Research and Support

·         Researches and assembles background materials to support the analysis of legislation, administrative agency notices / proposed rules / guidance, and other legal policy proposals

·         Tracks and analyzes national, state and international legislative and regulatory activities impacting the medical device industry and trade association operations

·         Supports in the development of Strategic Planning trackers and tools to support AdvaMed’s overall strategic plan

• Drafts, reviews, and revises reports, releases, and summaries of relevant issues for colleagues and member companies

Governance Support

·         Provides support for Legal, Compliance, Privacy, and Board meetings held in-house and outside the office, including preparing meeting materials (e.g., proofreading, formatting, printing, preparing binders); researching costs and developing budget; scheduling conference rooms, catering, and technical needs; disseminating meeting agenda, materials, and minutes; preparing invitations, correspondence, and registration; incorporating last-minute changes into materials as needed

·         Prepares, proofreads, edits, distributes, and maintains documentation and information, including briefing materials, correspondence and mailings, meeting announcements, agendas, minutes, and comments; incorporates last-minute changes to materials as needed

Internal Legal Support and Legal Administration

·         Supports the legal department’s working group activities at the direction of the team attorneys, including keeping Salesforce data tracking up to date

·         Prepares narrative summaries, charts, tables, graphs, or other visual aids for data reporting

·         Manages AdvaMed Code Certification processes, including assisting members through the certification process, tracking certifications, reviewing/updating Salesforce data as needed

·         Inputs working group benchmarking surveys into survey tool (e.g., SurveyMonkey, Poll Everywhere), manages data collection, cleaning/scrubbing, review, analysis, and report generation

·         Supports policy benchmarking by de-identifying and compiling member company policies

·         Assists with the gathering and analysis of information, materials, documents, reports, and evidence necessary to respond to discovery or other information requests

·         Provides administrative support and assistance to department head and team, including expense report preparation, and maintenance of departmental staff’s schedules and the department calendar

·         Prepares, tracks, and administers department budget, including invoice tracking

Travel Requirements:  5%

Hybrid Work Policy:  Resident Worker – minimum 3 days onsite per week; work events and responsibilities may require 4-5 days per week onsite during certain periods

III.      Knowledge, Skills, and Abilities (KSAs)

·         Ability to obtain, aggregate, and organize information regarding laws, regulations, and other legal documents

·         Knowledge of nonprofit corporate law and governance principles

·         Knowledge of the legislative and rule-making process and legal citations

·         Ability to establish and maintain effective working relationships with others at all organizational levels

·         Personal and professional integrity and ability to earn and keep respect of peers and colleagues

·         Ability to exercise discretion, confidentiality, and care in handling complex matters

·         Ability to perform legal research using reference materials generally available within a law library and/or electronic resource tools

·         Ability to analyze, review and revise policy and legal documents

·         Exceptional ability to communicate effectively verbally and in writing

·         Ability to draft policies, minutes, resolutions, reports, and talking points

·         Ability to organize and prioritize workload with flexibility and adapt to constantly changing priorities

·         Ability to work on projects independently or with little supervision with independent judgment and initiative

·         Ability to understand and follow written and oral directions

·         Ability to use and knowledge of office equipment

·         Proficient in the use of relevant Microsoft Office Suite software, including Microsoft Word, Excel, PowerPoint, and Outlook

·         Proficient in the use of Salesforce and various survey and governance platforms

·         Advanced to expert proofreading skills

·         Knowledge of budgets and basic accounting concepts

·         Experience with meeting and conference planning

·         Experience with processing expense reports

IV.      Specifications

Minimum Education Required:

Bachelor’s degree required

Minimum Experience Required:

2+ years’ experience required

Desired/ Preferred: 

Paralegal Certification or Undergraduate degree in Paralegal Studies

Law firm or corporate experience

Experience with web site development and/or maintenance

Experience with the healthcare industry or not for profit organizations