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Event Planner (6292U), Berkeley Law - 59222 About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu.

Departmental Overview

Berkeley Law is consistently ranked as one of the top law schools in the nation. The law school has produced leaders in law, government, and society, including Chief Justice of the United States Earl Warren, Secretary of State of the United States Dean Rusk, Attorney General of the United States Edwin Meese, United States Secretary of the Treasury and Chairman of the Federal Reserve G. William Miller, and former Solicitor General of the United States Theodore Olson.

At Berkeley Law, we are committed to excellence in education and scholarship, as well as equality of opportunity. We believe we have a responsibility to use our substantial intellectual capital to help solve real-world problems and to create a more just society through clinics, research, and policy engagement. We believe that a Berkeley Law degree is a tool for change, both locally and globally, and that we should be educating the leaders of tomorrow. We maintain an environment that nurtures academic and personal growth, respects a diversity of ideas, and stimulates independent thought and critical reasoning.

This position involves the development, design, planning, and organizing of event activities - both off-and on-site - including budget development and reporting, venue research and selection, contracts with caterers and other vendors, building online registration pages, developing marketing materials, managing event promotion, making travel, lodging and dining arrangements for guest speakers and event attendees, and submitting reimbursements. In addition, this role also has outward facing duties, as the Event Planner may engage with alumni and distinguished guests. The Event Planner must be able to navigate the logistical aspects of event planning (and working with event vendors), while also exhibiting finesse and flexibility in working with our alumni, current faculty, students and staff.

Application Review Date

The First Review Date for this job is: September 29, 2023

Responsibilities

• Consults with clients (including Berkeley Law staff, students, faculty, and donors) to conceptualize events and discuss all details regarding events and event planning, demonstrating good judgment, a focus on customer service, and ability to prioritize when making decisions and managing events that affect the school as a whole and its specialized communities.
• Manage events in accordance with UC and campus policies.
• Develops, designs, and implements a wide range of specialized activities connected with events, including alumni engagement, continuing education, fundraising-oriented, or other public events.
• Plans, organizes, and identifies event locations and vendors; confers with broad based constituencies regarding logistics, guest lists, site selection, vendors, event goals and objectives, etc.
• Prepares and executes detailed event planning timelines and task lists to effectively track progress of the event.
• Provides effective marketing and communications strategies to promote events to targeted audiences.
• Oversees the design and drafting of website content, emails, physical invitations and other communications.
• Develops guest lists and lists of local contacts to publicize events; engages local media as necessary.
• May partner with Communications on event reporting as needed.
• Utilizes expertise in technology (online communications, social media, software applications, etc.) to advance planning and programming needs.
• Administers facilities, space logistics and manages equipment needs for events.
• Determines and coordinates staffing needs for individual events, reaching out to other staff and volunteers, and leveraging collegial relationships when necessary.
• Serves as a resource and consultant to other employees at the law school, advising on event policies, production, and logistics.
• Develops and maintains comprehensive event budgets and financial reports for funding, which may be complex across multiple funding sources.
• Oversees financial processes that may include coordinating recharges to various, units, processing financial transactions, and other business services functions as required.
• Ensures smooth-running, effective events, including successfully recognizing and resolving potential and real problems in a timely manner using tact, sensitivity, discretion and political acumen.
• Contributes to and participates in long-range unit event planning.
• Works with Law School senior leadership, including the COO and the Berkeley Law Events Manager, to strategize event programming for the year.
• Engages in professional development and training opportunities as needed
• Performs additional duties within the scope of this classification

Required Qualifications

• Thorough knowledge and understanding of concepts, principles and practices of event planning and public relations, including event design, organization and production.
• Thorough knowledge of and/or ability to learn about the campus, its vision, mission, programs, policies, achievements and infrastructure.
• Knowledge of and/or ability to learn University policies and procedures relating to the use of University facilities, event management and presentation.
• Skill in effectively meeting budget and time constraints.
• Demonstrated organizational and project management skills.
• Strong skills in short term planning, analysis and problem-solving, and customer service.
• Highly developed interpersonal communication skills including political acumen and social perceptiveness.
• Excellent verbal and written communication skills to effectively communicate with diverse populations with competing priorities.
• Strong active listening, critical thinking, persuasiveness, advising, and counseling skills.
• Highly developed judgment, decision-making and problem recognition / avoidance / resolution skills, including skill in determining those issues / problems that need to be brought to management's attention.
• Working knowledge of the concepts, principles, and best practices of public relations and event planning, production, and implementation.
• Proven ability to work on several tasks simultaneously. Skill at responding effectively to priorities and setting deadlines.
• Experience maintaining a high standard of productivity within a broad scope of responsibility despite frequent interruptions.
• Ability to complete large volume of diverse tasks efficiently, meeting established deadlines.
• Advanced knowledge of key software applications including Microsoft Office Suite, G-suite applications, Adobe Creative Suite, EventBrite, Canva, and web design software; experience with database applications, and knowledge of common University-specific computer systems.
• Knowledge of marketing and communications strategies to effectively promote events and activities to the targeted audience.
• Ability to give clear directives and use independent, rational judgment to make optimal decisions.
• Knowledge and skill to set and monitor work standards and protocols.
• Demonstrated commitment to and understanding of diversity, equity, inclusion, and belonging (DEIB), and ability to apply and integrate core concepts of DEIB into everyday practice.
• Must be committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included.
• Must demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community.
• Must be able to travel and attend occasional offsite events within the greater Bay Area.
• Bachelor's degree in related area and / or equivalent experience / training.

Preferred Qualifications

• UC Berkeley Event Planning Program Certificate.

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted salary that the University reasonably expects to pay for this position is $77,500.00 - $88,000.00.

• This is a 100% full-time (40 hours per week), career position that is eligible for full UC benefits.
• This position is exempt and paid monthly.
• This is a hybrid position, eligible for 20% remote capability.

How to Apply

To apply, please submit your resume and cover letter.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.

For the complete University of California nondiscrimination and affirmative action policy, please see the University of California Discrimination, Harassment, and Affirmative Action in the Workplace policy.



To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=59222&PostingSeq=1









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