1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities.2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements.3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work.4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports.5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail.6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material.7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities.

Required Skill/ability 1:  Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), virtual communication tools (Zoom, Teams, etc.), Mail Merge, database software such as Access, and familiarity with cloud-based file storage and shared file management. Average keyboarding skills (40-59 wpm).

Required Skill/ability 2:  Strict observance of the need for confidentiality in handling sensitive information.

Required Skill/ability 3:  Excellent written and verbal communication skills, proficient in spelling and grammar. Strong study skills with the ability to learn quickly and adapt to new responsibilities.

Required Skill/ability 4:  

High attention to detail and strong organizational abilities. Ability to track timely due dates ("time is of the essence") and manage multiple tasks while supporting multiple attorneys.