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Posted: 23-May-25
Location: Chicago, Illinois
Type: Full-time
Internal Number: 6247677
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Intellectual Property and Contract Coordinator
OTM Chicago
- Hybrid
Posting Category:Hide Apply Now
The Office of Technology Management (OTM) is seeking applicants experienced in intellectual property law and procedures and Federal compliance aspects of inventions arising from Federally-funded research to join the Office as an Intellectual Property and Contract Coordinator. The Intellectual Property and Contract Coordinator will work closely with the Office's patent coordinators in managing all aspects of intellectual property generated by UIC researchers.
DUTIES AND RESPONSIBILITIES
Screening all incoming legal correspondence and docketing of all deadlines in OTM's central database.
Managing all aspects of Federal Bayh-Dole compliance related to University inventions including obtaining relevant information from OTM's central database system and/or the appropriate individual(s) and entry of the information into the Federal iEdison database.
Uploading legal correspondence into OTM's database.
Entry of patent application data into OTM's database and monitoring of application status.
Managing formal document preparation and execution (Declarations, Assignments, Powers of Attorney).
Assisting with the processing of invoices for legal services.
Generating of reports from the OTM database and word processing and/or data entry into spreadsheets or the database as required.
Maintaining and organizing patent case files including copying, preparing file folders, creating file labels, etc.
Other duties as assigned.
QUALIFICATIONS
Required
Bachelor's or Associate's degree.
Preferred
Bachelor's or Associate's degree in business, science or engineering.
Admission to the US patent bar or preparation for the USPTO agent exam.
At least two years of intellectual property administrative/paralegal work experience in a law firm, an in-house legal department, a consulting firm, or comparable experience elsewhere.
KNOWLEDGE AND EXPERIENCE
Working knowledge of foreign and domestic patent, copyright and trademark laws and procedures.
Excellent verbal and written communication skills, ability to communicate effectively with outside counsel and all levels of professionals and staff within the office.
Must be able to work independently and as part of a team.
Excellent docket review skills and proofreading skills.
Proficient in Microsoft Office Suite and Adobe Acrobat.
Critical thinking skills
APPOINTMENT INFORMATION
This is a Full Time academic professional position. The expected start date is 8/4/2025. Sponsorship for Work Authorization is not available for this position.
The budgeted salary range for the position is $75,000.00 - 95,000.00. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity.
Benefits eligible positions include a comprehensive benefits package which offers: Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of APPLICATION PROCEDURES & DEADLINE INFORMATION
For full consideration, please click APPLY NOW on this page to submit an application, references and cover letter through our job board by 6 pm on 6/27/2025.
System Human Resource Services
(217) 333-2600
erhr@uillinois.edu
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the System Human Resource Services, Diversity, Equity, and Inclusion at 217-333-2600, or by emailing ADAaccessibility@uillinois.edu.
Requisition ID: 9000853
Job Category: Academic Professional
Campus Location: Chicago
Looking for more University of Illinois positions?
We invite you to search for positions at each of the University of Illinois' Universities and the University of Illinois System Office. The University of Illinois Foundation is the official fundraising and private gift-receiving agency for the University of Illinois and also offers position in all locations. Click the links below to search for other University of Illinois positions.
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Requisition ID: 9000853
Job Category: Academic Professional
Campus Location: Chicago
Looking for more University of Illinois positions?
We invite you to search for positions at each of the University of Illinois' Universities and the University of Illinois System Office. The University of Illinois Foundation is the official fundraising and private gift-receiving agency for the University of Illinois and also offers position in all locations. Click the links below to search for other University of Illinois positions.
University of Illinois Chicago
University of Illinois Springfield
University of Illinois Urbana-Champaign
University of Illinois Foundation
Employment Notices - View Federal and State notices related to employment at the University of Illinois System. Offers of employment by the University of Illinois System may be subject to approval by the University's Board of Trustees and are made contingent upon the candidate's successful completion of any criminal background checks and other pre-employment assessments that may be required for the position being offered. Additional information regarding such pre-employment checks and assessments may be provided as applicable during the hiring process.
The University of Illinois may conduct background checks on all job candidates upon acceptance of a contingent offer. Background checks will be performed in compliance with the Fair Credit Reporting Act. The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit System Human Resource Services website. As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employmsent eligibility.
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