Temporary Financial Services Representative

The Center for Technology Licensing (CTL) has an immediate opening for a financial services representative in its Ithaca office. This is a full-time temporary position with benefits and an expected appointment term of six months.

The position will provide independent high-level support in areas of accounting, budget oversight, royalty distribution, administration, and reporting. This includes all areas of financial obligation and contract compliance for license agreements entered into by the Center for Technology Licensing. Intellectual property management is extremely complex; each deal and supporting contract is unique with multiple critical data elements that are used as the foundation for many accounting processes. Some licensees have multiple contracts for different technologies; others have one contract that covers multiple technologies, and some technologies are under contract to more than one licensee.

The financial services representative must be able to correctly interpret the available data and make critical decisions to manage the daily accounting processes. The position constantly reviews critical data elements and identifies and corrects missing or erroneous data.

Key responsibilities will include:

• Reviewing and approving accounts payable invoices associated with law firms
• Interpreting license agreements to assign expenses correctly
• Preparing check or electronic payment documents
• Processing invoices for department expenses
• Importing LEDES billing files into the database for intellectual property review and approval
• Processing Excel and DAT files received from law firms and converting them into LEDES text file formats
• Setting up new attorney firms and vendors within KFS
• Reconciling transactions for payments made in KFS and the CTL database
• Analyzing expenses and cost variances
• Reviewing attorney billing statements and making necessary adjustments
• Updating databases and managing paper and e-file records

About Us

When evaluating your candidacy, we will look for evidence of the following:

• Associate's degree with 2-4 years' experience in a fast-paced accounting office, including experience in account reconciliation, financial statement preparation, accounts payable and receivable processing, or an equivalent combination of education and experience
• Demonstrated proficiency using spreadsheets and databases, including Microsoft Excel
• Proficiency with Microsoft Office Suite applications
• Ability to prioritize daily tasks and meet deadlines
• Ability to manage workflow and work independently on tasks, identify potential problems, consider various courses of action and notify supervisor of complex problems that arise and proposed course of action when appropriate
• Experience utilizing standard work policies and/or established procedures as a guide to activities
• Demonstrated use of initiative and sound judgment to resolve unique processing and procedural issues
• Strong customer service, interpersonal, and communication skills
• Demonstrated accuracy in work products and attention to detail
• Ability to cultivate and develop inclusive working relationships with students, faculty, staff, and community members

Although not required, the following would be helpful to have:

• Experience with Cornell financial systems and processes, including KFS, Kuali dashboards, Sophia, PaymentWorks, or related financial platforms
• Experience working with LEDES files and/or exporting billing data

Other Information

• This position is located in Ithaca, New York on the campus of Cornell University. The position is eligible for a hybrid work arrangement that would allow the flexibility to work from outside the office up to two days a week.
• This temporary position is full-time (39 hours/week) and is eligible for Cornell's endowed benefits, including paid holidays, health, life, and accident insurance, and paid leave.
• Anticipated hourly wage will be $26.08-$29.60.

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Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience

• Education level to the extent education is relevant to the position

• Unique applicable skills

• Academic Discipline

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Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of "... any person ... any study." No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Cornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply. Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.