Akin Gump Strauss Hauer & Feld LLP is a leading international law firm with more than 900 lawyers in offices throughout the United States, Europe, Asia and the Middle East. We are currently seeking a Manager, IT Administration in the Information Technology department reporting to the Director, IT Administration.
The role can reside in Dallas, Houston, Los Angeles, New York, Philadelphia, San Francisco or Washington, DC with hybrid work capabilities. The role will be responsible for, procurement, contractual and general administrative functions of the IT department. They will provide important input to the financial and budgetary processes. The Manager, IT Administration will also liaise with the IT Department’s various functional units, as well as with the firm’s other business services departments outside of information technology. In addition, the Manager will work with the Firm’s Office of the General Counsel. The Manager, IT Administration is expected to perform all responsibilities with a commitment to providing superior service to the firm’s clients, attorneys, advisors and staff, and maintaining an atmosphere of teamwork and continuous improvement.
Key responsibilities of this position include:
Contract Analysis and Redlining – Reading and analyzing contracts for commercial terms, term and termination, Service Level Agreements and identification of terms to review with the firm’s General Counsel.
Vendor contract negotiation – work with vendors to secure effective and appropriate Master Service Agreements, Nondisclosure Agreements, Statements of Work, Service Orders and other contractual instruments. In this function, the Manager will also work closely with the General Counsel’s office, the firm’s Project Management Office, as well as the affected business services stakeholders
Invoice Analysis, Review and Approval - ensure that remittances align with vendor contracts and commitments for IT equipment and services
Software Licensing and Hardware Maintenance Contracts – Assist with renewals of large multi-year renewals. For example the Microsoft EA and Cisco Smartnet
Requests For Proposals – assist with preparation of RFP’s for IT equipment and services
Procurement – work with vendors and IT and firm stakeholders in all phases of the procurement process to secure the most financially advantageous transactions
Manage Service Intake Process –ensure all items have appropriate contractual and internal IT functional review. This entails working with those requesting a new service that they provide all necessary materials to adequately review an item, facilitating communication during the process and ultimate approval or rejection.
Contract Repository Management – assist with the management of the departmental contracts and other material within the online contract management platform
Other projects as needed as determined by Director, IT Administration
In addition to the above responsibilities this role has the potential to support the following:
Budget preparation -- Assist with planning, development and management of the department’s annual and multi-year Expense and Capital budgets
IT Asset Management – work with the IT Department’s Operations and Security groups to conduct and maintain accurate and updated asset inventory of all IT Hardware and Software Licenses
Fixed Assets – work with Finance to manage and keep current the IT Department’s Fixed Asset Schedules
Akin Gump Strauss Hauer & Feld LLP’s reputation as an outstanding, service-oriented global law firm begins with our people. Collegiality, Commitment, Excellence, Integrity and Intensity are the core values and guiding principles behind how we approach our work and how we approach working with each other.
The diverse talents and essential contributions of our professional and administrative staff and paralegals are one of our strongest assets. We seek to attract, develop and retain the very best professional and administrative talent in the legal services industry by providing a dynamic work culture that promotes respect, diversity, collaboration, service and growth. We also offer comprehensive benefits designed to help our employees balance their work/life responsibilities, as well as continuing professional development opportunities. The long tenure of our employees speaks to the strength and appeal of our culture and values.
We recognize that people desire to be part of something, to make a difference. Our professional and administrative staff not only team with our lawyers to provide stellar service to our clients, but also work side by side with our lawyers to make a diff...erence in our communities by tutoring and mentoring children in local schools; donating clothes, goods and other services to those re-entering the workforce or in need; and participating in fun-runs and other fundraisers for various charitable causes.
If you are interested in learning more about the work we do, our offices and available administrative and professional staff positions, we invite you to explore our website at www.akingump.com