Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.
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University of Washington Logo
University of Washington

Seattle, Washington

University of Washington Logo
University of Washington

Seattle, Washington

University of Washington Logo
University of Washington

Seattle, Washington

University of Washington Logo
University of Washington

Seattle, Washington

University of Washington Logo
University of Washington

Seattle, Washington

University of Washington Logo
University of Washington

Seattle, Washington

University of Washington Logo
University of Washington

Seattle, Washington

University of Washington Logo
University of Washington

Seattle, Washington

University of Washington Logo
University of Washington

Seattle, Washington

University of Washington Logo
University of Washington

Seattle, Washington

University of Washington Logo
University of Washington

Seattle, WA

University of Washington Logo
University of Washington

Seattle, Washington

University of Washington Logo
University of Washington

Seattle, Washington

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LEGAL ASSISTANT 4
University of Washington
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As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. 

The Washington State Attorney General's Office (AGO) provides independent legal services to the State of Washington and protects the rights of its people. The AGO's employees are spread across approximately 30 divisions and units located in 12 cities across the state and provide legal services to more than 230 state agencies, boards and commissions, and colleges and universities as well as the Legislature and the Governor. The AGO values diversity and recognizes that a workforce composed of employees with different backgrounds and experiences creates an inclusive work environment, strengthens positive relationships with the local community, and brings new perspectives and approaches to fulfill its mission. For more information about the AGO, you can review the Office's Annual Report which can be found here.

The University of Washington Division of the AGO provides comprehensive legal services to the University of Washington (UW), which operates three campuses (Seattle, Tacoma, and Bothell) as well as UW Medicine. The UW enrolls more than 60,000 undergraduate, graduate, and professional students and employs over 55,000 faculty and staff. It is ranked among the best higher education research institutions in the country. The Division’s office is located in the University District in Seattle.

The Division is comprised of 19 Assistant Attorneys General (AAGs), who are organized into three teams (General Practice, Employment and Healthcare). The AAGs provide legal advice and representation across a wide variety of specialized areas related to the UW’s broad array of operations and activities, including healthcare, employment law, labor relations, student affairs, real estate, business law, intercollegiate athletics, public finance, bonds, intellectual property, tax, benefits, gifts and trusts, and constitutional law. Integral to the Division’s responsibility to provide the UW with legal advice and representation that meet the highest professional standards is an administrative team of 11 staff, who are employed by UW.

RESPONSIBILITIES:

Supervision/Administrative Duties:

Coordinates with the Administrator and other supervisors to plan, lead, organize, and manage the work performed by the legal assistants.  Supervises, trains and coaches legal support staff in the performance of all duties; schedules and conducts staff meetings; drafts new office procedures and updates office manuals to maximize the efficiency of office operations.

Develops and/or updates position description forms; interviews and recommends individuals for appointment or promotion; provides training to new and existing staff; assigns and monitors work of the legal assistants; conducts interim and annual performance reviews.  Assures appropriate and optimum use of the organization’s resources and enhances the effectiveness of employees through timely appraisal and professional development opportunities.

Scheduling-related:

Maintain Outlook calendars for all assigned attorneys; schedule meetings and events, and respond to inquiries for availability. Work with support staff from many offices on and off campus to schedule multi-attendee meetings; ensure that each party affiliated with the meeting is clear as to date, time, location, attendees, and purpose of meeting. Distribute meeting reminder notices and/or attachments as needed. Distribute meeting agendas and attachments for the attorneys’ meetings. Meet with attorneys individually as needed to discuss projects or scheduling issues.

Mail/Document Processing and Management:

Review and process incoming mail and documents and determine any subsequent actions needed. Identify urgent or time sensitive matters and communicate with assigned attorney as needed. If litigation related, apply specialized knowledge of various court rules related to legal practice subject matter and court filing procedures. Calculate and enter essential case data into the case management system per AGO and UW division business rules and in accordance with the AGO’s Critical Events Policy and established office procedures. Update information such as document and critical dates; uses Outlook calendar program to track critical dates. Identify next steps in litigation and/or adjudicatory processes.

Litigation or Administrative Hearing Support:

Assist with case preparation. File and distribute court pleadings, exhibits, and correspondence. Update case management system such as Law Manager with case information. As appropriate, prepare pleadings and correspondence for attorney signature. Update attorneys’ calendars with critical events and court dates.

Outside Counsel Contracts:

Draft contracts using AGO template for outside counsel appointed as Special Assistant Attorneys General (SAAGs), issue assignment letters pursuant to the contracts, add executed contracts and assignments to Legal Tracker (e-billing software) and tracking logs. Input data into Legal Tracker, add users to the database, understand various invoice routing processes through Legal Tracker, and approve invoices and timekeeper rate sheets.

Travel Arrangements:

Manage and submit travel authorization requests for assigned attorneys. Submit requests for reimbursements for travel, ensuring that all travel aligns with UW, AGO, and other state policies.

Other Duties:

Assist attorneys with opening, organizing, closing, and retrieval of hard copy and electronic files. Serve as back-up legal assistant to other legal assistants. Provide backup services to reception in the absence of student assistants: answer main office telephone, distribute mail, and greet guests. Screen calls to attorneys and respond to inquiries for information while maintaining confidentiality per AGO and UW policies. Communicating with and supporting attorneys as needed. Assist paralegals as needed. Perform other duties as required including back up support for additional attorneys during periods of peak workload or staff shortage. Proofread and finalize attorney correspondence, memos, or other communications. Participate on interview teams for vacant positions, and other duties as assigned.

MINIMUM REQUIREMENTS:

High school diploma or equivalent and five years of experience in a legal environment in support of an attorney(s), administrative law judge(s), industrial insurance appeals judge(s), review judge(s) or equivalent including at least two years of supervising, leading, mentoring, coaching or training experience
                                                                            OR
One year as a Legal Assistant 2;
                                                                            OR
A combination of six years of college education and/or relevant experience including at least two years of supervising, leading, mentoring, coaching or training experience.

ADDITIONAL REQUIREMENTS:

Candidates may be required to demonstrate skills in keyboarding, filing, proofreading, grammar, spelling and use of office equipment through agency specific skills testing.

DESIRED:

Prior experience working for a public governmental agency or higher education institution. High proficiency with computers and MS Word, Outlook, Excel, and Law Manager.  Excellent communication and organizational skills.  Detail oriented.  Ability to keep calm under pressure.

WORKING CONDITIONS:

This is a full-time position with office hours of 8:00 a.m. to 5:00 p.m. Monday through Friday.  Additional hours may be required to perform the job functions. This position is occasional telecommute eligible.

Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Work Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.