Part-time, flexible schedule. May be fully on-site, fully remote, or hybrid.
Preferred Education:
4 Year Degree
Additional Information:
Hybrid/Remote is allowed.
Looking for an office job in a casual work environment? We offer a part-time, flexible position with a remote/hybrid option! And if you're in the Minneapolis area, you will have your office days at our awesome office right by the river! This is definitely not your stereotypical stuffy old law office. Easy access to public transit and an off-street parking space is provided.
Job Responsibilities:
Provides administrative support to ensure the office operates efficiently
Answers phone calls, schedules meetings, and greets visitors and clients
Carries out administrative duties such as filing, scanning, etc.
Exhibits polite and professional communication via phone, email, and mail
Supports office management by keeping supplies stocked, helping with office organization, etc.
Initial screening of potential clients when they contact the firm
Generating, editing, and sending out invoices to clients
Managing accounts receivable and collections needs
Managing accounts payable
Processing inbound and outbound mail
Writing basic correspondence
Managing server and client files, including scanning, downloading and filing documents, and maintaining client files
Basic document drafting, assisting attorneys with filings such as applications for tax exempt status and trademark applications
Communicate with court staff regarding scheduling, filings, and other needs
Basic bookkeeping
Deadline docketing for litigation and trademark matters
Maintain file organization (all electronic) and ensure data is properly entered and maintained
Part-time, flexible schedule. We are looking for someone to work 20-30 hours per week, Monday-Friday. Our office is generally open 9:00 AM until 5 PM. For in-office days and/or video calls, dress is casual but may need to be business casual from time to time. Employees start with two weeks of paid time off on a pro-rated basis (two weeks is what is provided for full-time work at 40 hours a week). Starting hourly rate of $25-$30 per hour, depending on experience and qualifications.
We do not currently offer a health care plan. However, employees are immediately eligible to participate in our 401k. We match the first 3%, and then match 50% of what you contribute after that up to the first 5% you contribute (so, if you put 5%in your 401k, we will match 4% of that).
Desired Skills and Qualifications:
Experience with customer service/client communication
Good writing skills
Experience with ECF, Odyssey, QuickBooks and Clio
Prior experience in a law office, including drafting basic documents, interviewing witnesses, conducting client intake, communicating with courts, etc.
Organized and skilled at setting up and maintaining systems/processes for office management, task management, etc.
Detail-oriented
Good at managing multiple projects and time management
Self-starter
Interest in learning about the process for obtaining tax exemption for nonprofits
Education and Experience Requirements
High school diploma or equivalent education required. Undergraduate college degree preferred but not required
Administrative assistant experience
Knowledge of appropriate software including Adobe Acrobat (or similar PDF software) and Microsoft Office/Office 365, especially Word, Excel, Outlook, and PowerPoint.
To apply, please send an introductory email and your resume to hiring@rubriclegal.com. The start date is flexible, and we will be reviewing candidates as they come in and calling in for interviews. Make sure to check out the firm online at www.rubriclegal.com to learn more about who we are and what we do.
From our central location on the edge of downtown Minneapolis, we represent individual, nonprofit, and business clients from across Minnesota, western Wisconsin, and Iowa. We focus on business advising, business mediation & litigation, copyright & trademark law, privacy & data security law, wage & hour disputes, and nonprofit law.